Office Assistant - Part Time

Are you looking to join a Global Tech leader?

Then we have an exciting opportunity for you in Montreal!

About us

Broadsign is a growing software company with a mission to make buying, selling, and delivering out-of-home media easier than ever. Our software is operated by some of the most successful out-of-home businesses and powers impactful, compelling campaigns seen across the world. Come light up the world as an Administrative Assistant.

What to expect :

We are seeking a highly organized and adaptable part-time Administrative Assistant to provide crucial support to our office management, marketing, HR, and the finance team. This temporary role, with an expected duration of 1 year, will involve a variety of responsibilities, from coordinating office events to providing general administrative support. The responsibilities of this role require the candidate to be present in the office; however, occasionally there may be the possibility to work from home.

Job Responsibilities:

• Temporary role required in office presence as needed
• Provide administrative support for HR, office management, and event coordination.
• Assist with onboarding/offboarding, managing access passes, and coordinating office supplies/snacks.
• Support planning for internal events and regional holiday parties.
• Act as backup for reception when needed.
• Help manage relationships with vendors (cleaning company, WeWork, etc.).
• Handle various one-off administrative tasks as required.

What you need to perform in this job :

• Strong organizational and multitasking abilities.
• Proficiency in Google Suite.
• Excellent communication and problem-solving skills.
• Ability to work independently and proactively.
• Entry Level experience.

What we bring to the table :

• Transportation reimbursement for travel to the office
• Work from the office, with some flexibility to work from home

At Broadsign, we value the varied social identities that make up our community. We recognize talent comes in different forms and encourage applications that reflect different backgrounds and experiences. Our promise is to be an inclusive employer and partner, open to learning, with thoughtful strategies and practices that amplify the different voices of our industry.

Knowledge of French is required for positions permanently located in Quebec so incumbents can communicate with their colleagues and partners in Quebec as necessary. Fluent English is required for this position in order to communicate with colleagues, clients, and partners (or suppliers) located outside Quebec and to understand the technical and scientific documentation used in our industry.