Office Assistant, Faculty of Technology and Skilled Trades

Job Duties / Qualifications, Skills and Abilities (QSA)

• Provide general reception duties to students, staff, and the general public. Provide information or referral as necessary.
• Provide typing service to programs which include educational information, exams, memos, letters, etc., as well as support to the Executive Assistant to the Dean.
• Maintain an up-to-date filing system of records.
• Arrange and attend meetings. Record and transcribe minutes and ensure distribution of the same (e.g., Advisory Committee, Program Head, Committee work).
• Monitor and maintain office equipment in good working order. Arrange for service and repair as required (computers, printers, photocopiers, typewriter).
• Prepare and maintain various reports and information systems (Program Book, Donation Report, Office Procedures Manual, class and book lists).

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE

• Grade 12 plus a recognized secretarial certificate/diploma or an equivalent combination of education, training, and experience.
• Training and/or experience at the intermediate level in the use of common software packages, i.e., MS Office Suite.
• Experience and/or training in taking and transcribing minutes.
• Minimum of two years of recent and relevant experience performing administrative and clerical work.