Office Administrator- Toronto Office

Client: Financial Services
Location: Toronto, ON
Title: Office Administrator
Salary: 55-65K
FT/PT: Full Time
Individuals will need a valid driver’s license.

Job Description for Toronto office support position

Responsibilities

• Keeping track of all non-tech equipment; means annually or bi-annually at request of Facilities team, manually check the labels on over 150 pieces including art, furniture, office chairs, cabinets, etc. to make sure it's all accounted for.
• Manage any vendor that comes into the building, including
  • HVAC inspections and any warnings that go off and send messages to our client personnel with Facilities which are time sensitive
  • Shredder companies doing weekly/bi-weekly pickups
  • Fedex/UPS/DHL orders
  • ISP inspections and updates
  • Manage pantry products (water dispenser, ice machine), put in service requests
  • Canon printer pickup, drop-off, maintenance, weekly print reports, and any rotation of devices
• Monthly print count readouts 4-5x/month for a vendor (Canon)
• Requesting and distributing parking or building access cards to employees
• Find and keep track of any physical keys in the old fireproof safe
• Ordering any printer ink/toner/paper
• Coffee and water orders for employees/guests
• Maintaining contact with a vendor who stocks our medicine cabinet and services our on-site AED machine
• Weekend work that usually requires over a week of prep not including associated IT tickets (sending emails to office members, posting reminders in kitchen/doorways, monitoring correspondence from Facilities team for changes) to do power shutdowns in the building
• Answering door for any deliveries or guests
• Do inventory checks on emergency supplies at all workstation desks upon request from other facilities
• Update iOffice software which keeps track of seating charts, new users, etc.
• Maintain all COVID supplies (masks, hand sanitizer, wipes, etc.) and signs.
• Take over responsibilities of being office fire warden in case of emergency evacuation, require separate safety training and certification
• Other Facilities related matters that may arise.

Minimum Job Requirements

• 2 years of related experience
• Strong vendor management skills
• Strong verbal and written communication skills
• Good organizational skills
• PC Skills — Word, Excel, Sharepoint
• Ability to work independently