Office Administrator (Temporary position)

The Limestone District School Board (LDSB) is situated on the traditional territories of the Anishinaabe and Haudenosaunee. We acknowledge their enduring presence on this land, as well as the presence of Métis, Inuit, and other First Nations from across Turtle Island. We honour their cultures and celebrate their commitment to this land.

The LDSB is the region's only fully inclusive school board. Limestone schools serve more than 20,500 students in 55 schools and five alternative education centres covering a geographic area of 7,719 square kilometres across the City of Kingston, the Townships of Central Frontenac, North Frontenac, South Frontenac, Addington Highlands, Loyalist, Stone Mills, the Frontenac Islands and the Town of Greater Napanee.

As part of the school administration team, the Office Administrator is responsible for coordinating the school office and providing assistance to the Principal and/or Vice Principal by supporting students, staff, parents, and the school community.

• Organize and coordinate all aspects of school office functions
• Provide administrative assistance to the Principal and/or Vice Principal
• Act as staff resource (liaison) to Principal and staff regarding the operation of the office
• Maintain student records (i.e. OSRs, central file, registrations) and staff records (i.e. absenteeism, progress reports and evaluations)
• Coordinate occasional teacher coverage as directed by the Principal
• Process staff vacation requests, leave requests, and casual pay sheets
• Maintain school database, prepare Ministry, LDSB, and other reports as requested by the Principal
• Administer the school's information and record-keeping system in accordance with Ministry and LDSB regulations, policies, and procedures
• Prepare a variety of documents using word processing, spreadsheets, and other related software
• Facilitate internal/external communications including making appointments, meeting, and directing visitors and clients
• Operate and maintain office equipment such as photocopiers, fax machines, telephones, bells, and the P.A. system and provide in-service on the equipment
• Requisitions office/school supplies; maintain budget, fundraising, and purchasing card transactions under the direction of the Principal or designate
• Attend staff and administrative team meetings as requested by the Principal
• Perform other duties as assigned
• Demonstrates experience and commitment to EDI (Equity, Diversity, and Inclusion)

• Secondary School Diploma
• Three years of directly related experience
• Ability to communicate in French is required

If this dynamic and exciting opportunity aligns with your values, please submit a cover letter and resume outlining how your knowledge, skills, experience, and key accomplishments will facilitate your success in the role. Proof of secondary and/or post-secondary diploma is also required and should be uploaded to the supporting documents section.

Please submit your complete package to the attention of Erika Reynolds, Human Resources Consultant by 12:00 noon on Friday, March 14, 2025.

Across LDSB, we are committed to removing systemic barriers not only in recruitment but in retention and promotion as well so that you can see yourself in Limestone. The LDSB is dedicated to promoting fair and equitable hiring practices that will move us forward in hiring staff who reflect the full diversity and lived experiences within the communities we serve.

We invite and welcome you, through your cover letter, to self-identify as someone who has lived experiences, and who can bring valuable, diverse knowledge and perspective to our district and the students and communities we serve.

Accommodation will be provided to applicants to enable equitable participation in the recruitment process. Applicants can request accommodation at any time during the recruitment process.

Applicants who are transgender may provide records in a different name than their current legal name or name of common usage. This will not prejudice prospective employees in any way, and such information will remain confidential.

We thank you for your interest. Only those applicants who have been selected for an interview will be contacted and invited to participate in the interview process.

To make a positive difference in the lives of every student, in every classroom, in every school.