Office Administrator/Receptionist

About Us

In 2022, Huron House coined the concept of Mental health+.

Mental health+ is the idea of reducing barriers to treatment and giving individuals a voice, by building collaborative, inclusive, diverse, and highly individualized support plans in tandem with the child or youth’s circle of care.

We are recruiting to add to our team; individuals with the skills, motivation, and desire to change the way mental health care is offered.

Position: Office Administrator

Location: Bright's Grove, ON
Hours of Work: 35-40 hours per week
Accountable to: Executive Director

Application Deadline: 2024-10-25

General Administrative Duties:

• Ensure the best interest and long-standing image of the Huron House Boys' Home is maintained throughout the community.
• Pick up mail each morning and post mail at the end of each day.
• Answer all incoming calls, take and pass on messages, and record messages pertaining to staff/residents found in the daily notes, e.g., doctor appointments.
• Typing and distributing invoices to CAS including per diem rate costs, prescriptions, clothing, etc.
• Typing and distribution of all correspondence, agency data, reports, and letters pertaining to Huron House Boys' Home, or the residents.
• Prepare MCSS license application; obtain appropriate documentation/inspection reports to complete the application.
• Order all office supplies, school supplies, maintenance and kitchen equipment, and supplies (excluding food).
• Handle donation receipts as required, e.g., gifts of kind, IMO’s, Bulletin, Men Who Cook, RWSB, or other events.
• Work with the Executive Director and the planning committees of various fundraising activities, ensuring all necessary documents, contracts, and approvals from all sectors of the community are obtained.
• Arrange registration, fees, accommodation, and travel for the Executive Director and staff.
• Forward correspondence to outside agencies.
• Assemble and organize new resident files.
• Ensure all birthday, school, dental, and medical contact lists are current.
• Provide backup to staff regarding general information.
• Assist Accountant and Volunteer Fundraiser with typing, invoices, etc., when required.
• Purchase all new and/or replaced household furnishings under the direction of the Executive Director.
• Maintain personnel files in the Executive Director’s office.
• Maintain employee training requirements in the database and distribute them to appropriate personnel as required to ensure compliance with legislation.
• Assist with the design and execution of social media campaigns in conjunction with the fundraising department and the Executive Director as needed.
• Ensure and maintain the integrity of Youth Services of Lambton County as well as the Foundation.

Qualifications and Experience:

• Minimum: Secondary School graduate with commercial/business training; preferably a community college graduate in business or equivalent experience in a senior-level secretarial position.
• Fluent in Microsoft Word, Windows, Advanced Excel, development of PowerPoint presentations, Income Manager database.
• Must be a self-starter with sound organizational skills and be able to work independently, with an innate sense of correct priorities.
• Knowledge of the Ministry of Children and Youth Service system and our relationship with them.
• Ability to work and communicate professionally with staff, Boards, volunteers, clients, customers, and vendors.
• Ability to compose written correspondence professionally as well as to produce reports in a timely manner.
• Ability to proof-read own and others’ work.
• Adaptability and flexibility as the needs of the agency change.
• Other duties as required by the Executive Director.

Application Information:

Please apply via Indeed with a Cover Letter and Resume. Only those selected for an interview will be contacted.

We actively encourage applications from qualified men and women, including Aboriginal peoples, persons with disabilities, and members of visible minorities. We are committed to providing accommodations throughout the interview process.

This is a full-time position with a 6-month probationary period. At the end of this period, successful employees may be eligible for extension, promotion, or other career advancement opportunities based on performance assessments. We value dedication, innovation, and a commitment to excellence. If you are a motivated individual ready to make a significant impact, we invite you to apply. This is an exciting opportunity for professional growth within our organization.

Application Email: mmcgill@hhbh.ca
NO PHONE CALLS PLEASE

Additional Requirements:

• Vulnerable sector police check.
• Doctor’s note stating you are free from communicable diseases.

Job Type: Full-time

Schedule:

• Monday to Friday.
• Weekends as needed.

Ability to commute/relocate:

• Bright's Grove, ON: Reliably commute or plan to relocate before starting work (required).

Work Location: In person.

Job Types: Full-time, Permanent.

Pay: $21.49-$23.54 per hour.

Expected hours: 35 – 40 per week.

Benefits:

• Casual dress.
• Company events.
• Company pension.
• Discounted or free food.
• Extended health care.
• On-site parking.
• RRSP match.

Schedule:

• 8 hour shift.
• Day shift.
• Monday to Friday.
• Weekends as needed.

Education:

• DCS / DEC (preferred).

Language:

• English (preferred).

Application deadline: 2024-10-25
Expected start date: 2024-10-28