Office Administrator

Office Administrator

QTest Inspection Ltd. is seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will be proactive, with excellent communication and multitasking skills. This candidate would manage schedules, maintain records, and ensure smooth office operations. Proficiency in office software and a professional demeanor are essential.

Responsibilities:

• Provide administrative support to Managers and other departments as needed
• Assist with Bid Proposals, Projects, various reports, expense reports, and other clerical functions for Management
• Coordinate schedules, meetings, and appointments for team members as needed
• Assist with various data entry requirements as time permits with various company departments
• Implement organizational systems to streamline office processes and improve efficiency.
• Manage reception area to ensure clients and visitors are handled in a professional and courteous manner
• Ensure that work area is clean, secure, and well maintained (boardrooms, reception areas)
• Facilitate the smooth and effective flow of paperwork through the office and ensure all paperwork is filed properly and easily retrievable
• Oversee functioning and maintenance of office equipment (copier, printer, shredder)

Requirements:

• 2+ years experience in a similar administrative focused role
• A high school diploma or equivalent is required. An associate’s or bachelor’s degree in business administration, management, or a related field is a plus
• Proficiency in office software (Microsoft Office Suite, etc.) and basic knowledge of office equipment (printers, phones, etc.). Familiarity with office management software (e.g., project management tools) is a plus
• Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines
• Strong written and verbal communication skills, with the ability to interact professionally with staff, clients, and visitors
• High level of accuracy in managing records, scheduling, and administrative tasks
• Ability to resolve issues independently and handle unexpected challenges in a calm and efficient manner
• Willingness to be flexible and pivot responsibilities, teamwork, and show initiative

Benefits:

• Support and empowerment to promote work-life balance
• Ongoing learning and professional development opportunities
• Career growth opportunities
• Dental care, Extended Health Care and Life Insurance (Eligible after 3 month Probation Period)

We thank you for your interest in QTest Inspections Ltd. however, consideration will only be for qualified candidates. After review, selected candidates will be contacted for an interview.

Job Types: Full-time Salary Position

Work Location: In person in our Calgary Office

Please note that candidates applying must be authorized to work in Canada

Interested Applicants may send resumes to: careers@qtest.ca

Pay: $20.00-$23.00 per hour

Expected hours: 40 per week

Schedule: Monday to Friday

Application deadline: 2025-02-05
Expected start date: 2025-02-17