office administrator

Overview

Languages
English

Education
Secondary (high) school graduation certificate

Experience
7 months to less than 1 year

On site
Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

1. Review and evaluate new administrative procedures
2. Delegate work to office support staff
3. Establish work priorities and ensure procedures are followed and deadlines are met
4. Carry out administrative activities of establishment
5. Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
6. Assist in the preparation of operating budget and maintain inventory and budgetary controls
7. Assemble data and prepare periodic and special reports, manuals and correspondence
8. Perform data entry
9. Train staff
10. Oversee and co-ordinate office administrative procedures
11. Monitor and evaluate
12. Provide staff training
13. Oversee the receiving, sorting, routing and delivery of mail
14. Maintain work records and logs
15. Compile equipment and personnel records, including hours in service, distances, maintenance, repairs required and other data, to produce operating reports
16. Maintain financial records

Supervision

1. More than 20 people

Additional information

Work conditions and physical capabilities

1. Fast-paced environment
2. Work under pressure
3. Tight deadlines
4. Attention to detail

Personal suitability

1. Efficient interpersonal skills
2. Excellent oral communication
3. Excellent written communication
4. Organized
5. Reliability