Office Administrative Assistant - Summer Student

Brockville Full Time $18.10/hr, 35 hrs/wk

United Counties of Leeds and Grenville - Job Details

Posted: Apr 21, 2025
Expires: Apr 28, 2025

Description

THE UNITED COUNTIES OF LEEDS AND GRENVILLE

Administration Division – Economic Development Office / Clerk’s Department

invites applications for the position of:

OFFICE ADMINISTRATIVE ASSISTANT – Summer Student /Graduate

Temporary Full-Time Position

Start Date: May 26, 2025

Position Summary:

Reporting directly to the Economic Development Manager and accountable to the Economic Development Administrator & Communications Support and the Communications Coordinator, the Office Administrative Assistant will provide general office administrative support to the Economic Development Office and Clerk’s Department. Activities will include research for the Counties 175th Anniversary, agri-tourism and agri-food industry sector programming support and promotion, business directory data collection and maintenance, digital marketing – video, content development and support for social media platforms along with event support.

Qualifications:

• Meet the eligibility criteria established by the Canada Summer Jobs Program;
  • be between 15 and 30 years of age at the beginning of the employment period
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with the relevant provincial legislation and regulations.
• Experience in customer service, research, digital marketing, and public relations with a high degree of communications skills.
• Computer software knowledge and experience in Microsoft Office, social media platforms and database management. A graphic design background considered an asset.
• Demonstrated organization skills with the ability to multi-task.
• Knowledge of the Leeds Grenville region including municipalities, history and businesses.
• Self-motivated and self-sufficient. Work within an office environment both independently (with minimal supervision) and within a team organizational model.
• A valid and current driver’s license and use of a vehicle are required.
• Additional languages are considered an asset.

Position Responsibilities:

• Provide exceptional visitor / client information services through various communication tools.
• Respond to visitor online enquiries and develop visitor itineraries that will enhance the visitor’s stay. Provide directions and reservation assistance.
• Assist in updating and maintaining regional business directory.
• Create, support and coordinate / schedule content, images and photography for multiple websites and social media including the Counties 175th.
• Provide administrative support to the Economic Development Office and the Clerk’s Department.
• Develop and maintain extensive knowledge on the region and support economic development projects.
• Support promotion and marketing plans for the Counties, Economic Development and Small Business, and Tourism through various digital technology tools including website, social media, video, etc.
• Support distribution of promotional materials.
• Attend meetings as part of the Leeds Grenville Economic Development and Clerk’s Office teams.
• Ensuring a high level of respect for confidentiality for both the organization as a whole and staff as per the Freedom of Information and Protection of Privacy Act (FIPPA).
• Other related assigned duties, as requested and required.

The foregoing Job Description reflects the general duties necessary to describe the principal functions of the job identified and shall not be construed to be all of the work requirements that may be inherent in this classification.

Applicant information is collected under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and will only be used for candidate selection.

The United Counties of Leeds and Grenville is committed to providing a recruitment and selection process that is both inclusive and free from barriers. Accommodations for job applicants with disabilities are available upon request and will be provided in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Applicants are required, in advance, to make any accommodation request known to Human Resources by contacting the department at 1-800-770-2170 or using the Bell Relay Service. Human Resources will strive to provide reasonable and appropriate accommodation for all applicants, during the recruitment and selection process, which will ensure the process, is conducted in a fair and equitable manner.