office administrative assistant

Education: Secondary (high) school graduation certificate

Experience: 7 months to less than 1 year

Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Manage contracts
• Oversee the analysis of employee data and information
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Conduct research
• Perform basic bookkeeping tasks
• Conduct performance reviews
• Supervise office and volunteer staff

Supervision

Supervises: 5-10 people

Transportation / Travel Information

Valid driver's licence required

Personal Suitability

• Flexibility
• Organized
• Team player
• Time management
• Accountability

Support for Newcomers and Refugees

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Supports newcomers and/or refugees with foreign credential recognition
• Provides diversity and cross-cultural training to create a welcoming work environment for newcomers and/or refugees

Support for Youths

• Provides awareness training to employees to create a welcoming work environment for youth
• Develops and maintains relationships with indigenous communities, indigenous-owned businesses, and organizations
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for Visible Minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
• Offers mentorship programs that pair members of visible minorities with experienced employees
• Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities