OADM-Office Admin

AssessMed Mississauga - Office Admin

Location:

AssessMed Mississauga

5945 Airport Road, Suite 335, Mississauga, Ontario L4V

Status:

Permanent

Full-time, In-person

About AssessMed

For over 30 years, AssessMed has been completing independent, unbiased, evidence-based medico-legal evaluations and file reviews to several markets including but not limited to auto insurance, defense and plaintiff tort medicals, Accident Benefits, Catastrophic claims, Life and Health Disability referrals as well as cases from HR representatives throughout corporate Canada. AssessMed is a true national provider with strategically located regional offices in BC, Alberta, Ontario (4), Quebec, and the Maritime Provinces (2).

The Office Admin role is essential for efficiently managing daily operations. The Office Admin ensures smooth workflow, effective communication, and the coordination of essential activities like greeting guests, checking in examinees, answering the phones, handling inquiries, and providing the administrative support that enables our organization to function effectively.

Main Responsibilities:

• Handling client inquiries and assisting with intake processes.
• Ensure that examinees are promptly checked in, assessors are notified, and all appropriate service forms (consent form, summary form, etc.) are completed, signed, and witnessed; photo ID check must be completed for all assessments and type of photo ID indicated on the consent form.
• Answering and managing phone calls with professionalism and accuracy.
• Greeting clients and providing a welcoming atmosphere.
• Managing office supplies inventory and placing orders when necessary.
• Managing ingoing and outgoing mail and couriers.
• Maintain front reception area and supply room.
• Maintain the highest level of privacy of personal information and personal health information.
• Chaperoning assessments.
• Data entry.
• Maintain the transportation and interpreter folders on AssessMed’s server.
• Arrange transportation and interpretation services.
• Reminder Calls.
• Assessor support.
• Filing.
• Scan, save, and upload documents.
• Other administrative duties as assigned.

Required Qualifications

• A Medical Office Assistant Certificate or Office Administration Diploma and a minimum of 1 year of relevant experience.
• Previous customer service experience in a high volume, front counter environment within the last 5 years.
• A minimum of 45 WPM typing speed.
• Median skill level in Microsoft Office Suite (Word, Excel, Outlook, Teams) is required.
• Ability to multitask in a very busy environment, work under pressure of deadlines.
• Approachable, Friendly, Solution Oriented.
• Prior experience using Smart Simple will be considered an asset.
• Success in this position requires excellent communication skills, efficiency and thoroughness, service orientation, and team building and teamwork. The ability to build effective relationships while maintaining a focus on results.

Why choose AssessMed?

• Comprehensive and flexible health and dental choices with Flex benefits.
• Lifemark Employee Assistance Program.
• Shoppers Drug Mart Employee Discount (30%).
• Employee Stock Purchase Plan (25%).
• Paid vacation and Wellness days.
• Annual continuing education allowance of $1500 (applicable towards credential or designation fee).
• Goodlife Fitness Corporate Discount Gym Membership.
• Ongoing internal training and development with opportunities for mentorship.
• A diverse and inclusive workplace with a track record of high employee engagement and teamwork.
• Nationally recognized brand with a strong digital presence.

Thank you for your interest in joining our team! We appreciate the time and effort you’ve taken to apply for this position. Our team will carefully review all applications and contact candidates who meet the qualifications for the next steps. We encourage you to keep an eye on our future job openings. We look forward to connecting with the right candidate soon!