Master Data Administrator

Halifax Regional Municipality is inviting applicants for the temporary (up to 18 months), full-time position of Master Data Administrator in the Procurement division of Finance & Asset Management. Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

Under the direction of the Procurement Practices Consultant, the Master Data Administrator provides expertise in the SAP MM module. They are responsible for administering SAP master data processes efficiently, following stated guidelines and procedures. They have a direct impact on the timeliness and integrity of information recorded in HRM’s ERP system.

In addition to their key responsibilities, the Master Data Administrator is expected to integrate established goals and objectives, recognize the roles and responsibilities within Procurement. The Master Data Administrator will consider risk mitigation strategies, standardized programs and practices as they carry out their work by applying appropriate processes and HRM’s standardized workflows. Procurement staff are expected to advocate for and demonstrate the value of public procurement; to demonstrate a high level of professional values and ethics; to apply strict compliance with confidentiality and protection of information regulations; and to integrate the mission, vision and values of the Procurement department in everyday practice.

DUTIES AND RESPONSIBILITIES:

• Enter and ensure that all data, including those for materials, agreements (i.e. standing offers, master framework and scheduling agreements) and vendor information are maintained and current
• Responsible to update, maintain and communicate changes to specialized commodity agreements, including fuel and bulk salt agreement pricing structures (e.g. ongoing changes through rack pricing and/or the Consumer Price Index)
• Ensure that data is accurate and compliant with business requirements and maintain data integrity through audit sampling and spotting or avoiding issues like data entry mistakes
• Provide sound recommendations to management regarding SAP functionality and processes
• Recommend and request changes to ERP reports, enhancements and forms
• Perform and assist in ERP system testing related to system updates, error resolution and requested customizations
• Provide assistance to procurement related ERP users for day-to-day technical issues and escalate as necessary
• Maintain material master naming convention guidelines for all materials, descriptions and material groups
• Perform data-related and system administrative duties
• Reorganize data as required to increase efficiency and correct problems in current data
• Propose and employ continuous process improvement related to ERP and master data processes
• Operate under the established procurement contingency/continuity of operations plan by providing assistance during urgent and/or emergency management operations.

May perform other related duties as assigned.

QUALIFICATIONS Education and Experience:

• Completion of a post-secondary certificate or diploma program in a business or database administration related field
• Practical experience in entering large volumes of data
• Formal training or experience using the SAP MM Module is preferred
• Hands-on experience in applying data standards is an asset

Technical / Job Specific Knowledge and Abilities:

• Proficient with MS Excel, Word and Adobe
• Strong organizational and time management skills
• Problem solving skills

Security Clearance Requirements: Applicants may be required to complete an employment security screening check.

Please note – Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates who are selected for testing may be tested in a group setting, scheduled at the employer's discretion.

COMPETENCIES: Valuing Diversity, Organization & Planning, Values & Ethics, Customer Service, Teamwork & Cooperation, Organizational Awareness, Communication

WORK STATUS: Temporary (up to 18 Months), full-time

HOURS OF WORK: Monday to Friday, 8:30am-4:30pm; 35 hours per week

SALARY: $30.28 per hour; level 5 as per the collective agreement between NSGEU Local 222 and HRM.

WORK LOCATION: 40 Alderney Drive, Dartmouth, NS

CLOSING DATE: Applications will be received up to 11.59pm on November 26, 2024

This is a bargaining unit position. External applicants will only be considered if there are no qualified bargaining unit candidates.

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

(position # 72281456)