Marketing Administrative Assistant

Do you thrive on organization, love working with people, and enjoy being part of a dynamic team? We’re looking for a Marketing Administrative Assistant to join our growing team!

BIS Safety Software is an innovative technology company providing industry-leading software for the safety sector. Since 2006, we've been committed to innovation and building strong client relationships. As a member of the marketing team, you will contribute to the success of our marketing initiatives by providing critical administrative support.

About the role

As a Marketing Admin, you’ll be the go-to person for ensuring the seamless execution of our marketing initiatives, particularly our calendar of webinars and events. Working closely with a collaborative marketing team, you’ll support the details that make the big picture come to life.

This is an in-person role based at our Sherwood Park office.

In this role, you will be expected to:

• Client Communication and Coordination: Act as the primary contact for clients participating in webinars and events, and respond promptly to client inquiries, ensuring all communications are professional and positive.
• Administrative Support for the Marketing Team: Manage scheduling, deadlines, and logistics for webinars and events, and maintain and update marketing materials, databases, and documentation.
• Event Coordination: Assist in planning and executing marketing events, including attendee registration and follow-ups. Support tasks such as confirmation emails and post-event surveys.
• Data Management: Ensure accurate entry and maintenance of client information in relevant systems, and generate reports and analyze data to help the team measure success.
• Cross-Department Collaboration: Work with other teams to align on client communications and event logistics.
• Process Improvement: Identify and implement ways to streamline workflows and update procedures to boost efficiency.

You might be the right fit if you:

• Are highly organized and detail-oriented, thriving when juggling multiple priorities.
• Communicate effectively with both clients and team members, whether in writing or verbally.
• Work well in a team and love contributing to a collaborative environment.
• Put the client first in everything you do, ensuring positive and professional interactions.
• Proactively take initiative and adapt to changing circumstances with ease.
• Are tech-savvy, with experience using tools like Microsoft Office, SharePoint, and CRMs like HubSpot.
• Have a positive attitude and bring energy and enthusiasm to your work.

Salary: $50,000 - $60,000 a year. Salary ranges are based on experience, reflecting the unique skillset each individual brings to the role.

Job ID #T202412-17CMA

Why join us

At BIS, we pride ourselves in being very entrepreneurial in nature. Our office is an open environment that lends itself to collaboration and organic learning. We integrate new ideas and best practices quickly when they further the development of our software and company. This flexibility is a key part of our culture and a reflection of our insightful and collaborative team.

Another key part of our culture is our purposeful avoidance of titles. We don’t use job titles as they don’t reflect the value we place on humility. And we lead with our heart, treating all our customers and team members with integrity and compassion.

We are looking for like-minded individuals who are interested in growing with us.

In addition, we also offer the following:

• Comprehensive benefits package
• Health spending account
• Growth opportunities
• Flexible working hours
• On-the-job training
• Work-life balance
• Free on-site parking
• Social committee
• Fun, open and collaborative environment

Be More Than an Employee

BIS is a company where you can not only grow your career but also share in the success you help create. Our Employee Stock Ownership Plan (ESOP) allows you to own a piece of the business and build equity in the company’s future.

We'd love to hear from you

If this describes you, please submit a creative application that is sure to grab our attention. Submit your résumé and cover letter in confidence through this posting.

Visit our Careers Page to learn more.

We sincerely thank all applicants for their interest; however, only applicants selected for interviews will be contacted.