Manager, Total Rewards, Payroll & HRIS - Full Time

About the Calgary Stampede!

The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme, We’re Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees.

As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity, and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive.

Position Summary and Overview

The Manager, Total Rewards, Payroll & HRIS is responsible for strategically overseeing the organization’s Total Rewards, Total Compensation, Payroll, and HRIS. This role leads a team of Payroll and Benefits Administrators and HRIS Business Analysts, ensuring all programs and systems align with organizational goals, comply with Alberta and Canadian regulations, and meet employee needs.

Closing Date: Thursday January 2, 2025

Key Accountabilities:

Total Rewards:

1. Evaluate and analyze the organization’s Total Rewards framework to ensure it integrates compensation, benefits, recognition, and well-being initiatives that meet organizational objectives and employee needs.
2. Assess the effectiveness of current Total Rewards programs and identify opportunities for improvement to enhance employee engagement and retention.
3. Conduct market analysis and benchmarking to ensure the organization’s Total Rewards offerings remain competitive within the Alberta and Canadian labor markets.
4. Provide recommendations to leadership for refining Total Rewards strategies to align with the organization’s business goals and values.
5. Oversee the administration of employee benefits programs, including Employee and Family Assistance Programs (EFAP) and Workers’ Compensation Board (WCB-Alberta) claims, ensuring compliance with regulations and timely resolution.
6. Oversee all Short-Term Disability (STD) and Long-Term Disability (LTD) claims, ensuring regular communication and collaboration with the HR Advising & Business Partnerships team on claim processing and status updates.
7. Work with external vendors to evaluate and optimize benefits offerings, ensuring alignment with employee needs and organizational goals.
8. Provide guidance and support to employees on benefits-related inquiries and claims.
9. Oversee all Defined Benefit (DB) and Defined Contribution (DC) pension activities, including government reporting, pension audits, and year-end reporting.
10. Collaborate with the CFO to prepare all internal pension committee reporting.

Total Compensation Management:

1. Evaluate and analyze the organization’s compensation structures, salary ranges, and pay policies to ensure compliance with Alberta and federal regulations, as well as internal equity and external competitiveness.
2. Conduct regular market research and benchmarking studies to assess the organization’s compensation positioning relative to industry standards.
3. Review and analyze the effectiveness of existing pay programs, providing data-driven insights to support potential refinements.
4. Conduct internal position benchmarking and evaluate new positions using Korn Ferry Job Evaluation methodology.
5. Lead the review of wage and hour compliance (employee pay, working hours, overtime, and other wage-related policies), identifying areas for adjustment and improvement to maintain adherence to Canadian labour laws.

Payroll Management:

1. Oversee accurate and timely payroll processing, ensuring compliance with CRA and Alberta tax laws, including CPP, EI, and income tax deductions.
2. Manage payroll system configurations and address any technical or process issues promptly.
3. Provide excellent customer service to employees regarding payroll inquiries and discrepancies.
4. Ensure compliance with provincial employment standards for overtime, vacation pay, and statutory holiday entitlements.
5. Oversee payroll audits and year-end processes.

HRIS Management and Optimization (UKG Pro):

1. Oversee UKG Pro as the organization’s primary HRIS platform, ensuring it supports HR operations and organizational needs.
2. Collaborate with a team of HRIS Business Analysts to maintain, enhance, and troubleshoot UKG Pro functionality, ensuring optimal performance and user experience.
3. Direct customizing UKG Pro workflows, reports, and dashboards to align with HR and organizational requirements.
4. Evaluate the opportunities for the integration of UKG Pro with other systems.
5. Oversee the generation of HR metrics and data reports from UKG Pro, providing actionable insights for workforce planning, payroll, and benefits decision-making.
6. Ensure timely system updates and upgrades in collaboration with HRIS Business Analysts and UKG Pro support services.

Vendor and Contract Management:

1. Lead the review, evaluation, selection, negotiation, and management of Canadian vendors related to Total Rewards, including brokers and benefits providers.
2. Oversee vendor relationships for benefits, payroll, and HRIS services, ensuring performance and service-level agreements are met.
3. Manage contract renewals and negotiations to ensure cost-effective and legally compliant agreements.

Budget and Financial Forecasting:

1. Develop and manage budgets related to Total Rewards, payroll, benefits, and vendor contracts.
2. Provide detailed financial forecasting for compensation, benefits, and related expenses, ensuring alignment with organizational objectives.
3. Monitor and report on expenses to identify cost-saving opportunities while maintaining program effectiveness.

Compliance and Reporting:

1. Ensure compliance with all relevant Canadian and Alberta regulations, including the Alberta Employment Standards Code, the Canada Labour Code (if applicable), the CRA, and pension regulations.
2. Oversee audits and reporting related to Total Rewards, payroll, and benefits programs, ensuring accurate and timely submissions.
3. Drive organizational change initiatives, providing guidance and coaching to leaders and employees.

Leadership:

1. Lead and develop a team of specialists, including HRIS Business Analysts and Payroll and Benefits administrators, fostering a high-performing and collaborative environment.
2. Provide training and development opportunities to support team growth and knowledge of Total Rewards practices.

Collaboration and Stakeholder Engagement:

1. Partner and collaborate with the broader Employee Services (HR) department, Finance and Accounting, Business Services (IT).
2. Engage with people leaders and employees to address concerns related to Total Rewards programs, ensuring clear communication and understanding.

Qualifications:

The successful candidate will have demonstrated leadership skills combined with analytical and problem-solving skills toward creating action plans while balancing the need to collaborate with others and obtain stakeholder engagement and support.

Education and Certifications:

1. Bachelor's Degree in Human Resources, Business Administration, Finance, or a related field.
2. Currently holds or previously held PCP and PLP Certifications
3. Project Management certification
4. Change Management certification
5. Job Evaluation certification

Experience:

1. Minimum of 7 years of progressive experience in total rewards, total compensation, payroll and benefits in complex environments: union and non-union, hourly, salary, operational and professional employment types.
2. Minimum of 5 years of experience in leading teams (directly and indirectly).
3. Demonstrate project and change management initiatives.
4. Minimum of 3 years of progressive experience in HRIS management.

Greatest Together: Ability to work co-operatively within diverse teams, work groups and across the organization to achieve goals. The desire and ability to understand and respond effectively to other people from diverse backgrounds with diverse views.

Supporting Organization Success: Commitment to ensuring the longevity of the Calgary Stampede by balancing brand and culture with a commitment to safety, service and operational excellence.

Being Future Ready: Adapting to new contexts through being open-minded and seeing the big picture. Ability to balance tradition with innovation.

Leadership Competencies:

1. Helping Others Realize Their Potential: Showing care about the development of others – supporting the effort and empowering talent to grow their skills.
2. Inspire Others: Leaders inspire others by demonstrating personal inspiration, excitement for the organization’s vision and direction, and sharing that passion across teams.

Benefits

The Calgary Stampede offers a unique and exciting work environment and the opportunity for advancement and employee training.

To Apply

To apply, please submit your resume.

All applicants are thanked in advance and advised that only those selected for interviews will be contacted.