Manager, Special Projects (2024-433-CS)

Competition #2024-433-CS

Manager, Special Projects (2024-433-CS)

Employment Type: Permanent Full-Time, Non-Bargaining Unit

Work Hours: 35 hours/week

Work Setting: Hybrid - Opportunity to Work Remotely after Orientation & Training Period

Salary: $75,000 - $85,000

Application Deadline: November 19, 2024 by 11:59 pm

Program Overview – Project Management Office, Central Services

Straddling the divide between a traditional PMO and a Strategic Projects division, the Project Management Office delivers high impact and high-quality work, leading large-scale, enterprise-wide initiatives, including technology and product implementations, business transformation projects, strategic and operational planning, new business development and execution, and other priority work as identified by the Office of the CEO and the senior leadership team at WoodGreen. This position currently works in partnership with various units across the organization, to manage, maintain and evolve core software applications.

What You Will Do

• Leads end to end delivery of large-scale, significant or cross-functional projects, from project planning and initiation through to launch and stabilization.
• Work collaboratively with business units and leadership team to define project objectives, milestones, and measures of success.
• Maintain strong communication with project stakeholders, including senior leadership, to ensure alignment throughout project.
• On occasion, validates project viability, leading discovery and developing key artifacts that demonstrate ROI and project scope, and facilitates approval or go/no-go decision-making with the senior team.
• Identifies and escalates risks in projects, and develops recommendations for path forward.
• Prepares and facilitates regular Steering Committee meetings, providing appropriate inputs and expertise to support decision-making at the senior leadership level.
• Documents key project decisions, including consequences, and holds senior leadership and project sponsors accountable to decisions.
• Manages new and existing vendor outreach and relationships, including procurement processes, vendor negotiation, contracting and payment.
• Develops and maintains key project artifacts including charters, project plans, stakeholder assessments, budgets, process maps, status updates, risk assessments, and other as required by the project.
• On occasion, supports the development of business cases, TORs, MOUs, EOI or RFP responses, or other key documents as requested by the senior leadership team.
• Collaborates with Finance team to prepare project budgets and manage project spend.
• Manages project inter-dependencies, delegating tasks and work to colleagues across the organization, to ensure appropriate sequencing of different workstreams and successful advancement of the project.
• Develops project close reports, measuring success of project, including ROI, and documenting lessons learned and best practices.

What You Bring to the Team

• 3+ years experience in business administration, special projects, project management or related roles.
• 1+ year experience managing enterprise-wide, cross-functional or otherwise significant strategic or operational initiatives.
• A bachelor's degree in business administration, project management, or a related area.
• Strong ability to distill complex and large-scale strategic initiatives into defined scopes of work, with clear deliverables and timelines.
• Strong ability to manage multiple workstreams and multi-discipline teams to achieve shared objectives.
• Drive and ability to learn quickly and effectively across a diverse range of project types and sectors.
• Excellent facilitation, communication, and influencing skills.
• Excellent relationship building and management skills, across all levels of an organization (from frontline staff to C-suite executives).

What Will Set You Apart

• High degree of comfort with Microsoft suite of products (PPT, Excel, Teams, SharePoint, OneDrive, etc.).
• Demonstrated ability to operate independently with sound decision-making skills.
• Experience in a matrixed reporting structure.
• Familiarity with PMBOK and ADKAR an asset.

WoodGreen is an equal opportunity employer. We are committed to providing an inclusive and barrier-free selection process and work environment. If contacted in relation to an employment opportunity, please advise our People & Culture representatives at careers@woodgreen.org of the accommodation measures required. Information received relating to accommodation will be addressed confidentially.