Manager, Registration, Postgraduate Medical Education

Description

The Office of Postgraduate Medical Education in the Cumming School of Medicine is currently seeking a Full-time Temporary Relief Manager, Registration for approximately 6 months.

The Manager, Registration, reports to the Senior Manager, Operations, Postgraduate Medical Education.

This position is fully responsible for the operational effectiveness of all the registration aspects of residency education and clinical fellowship management for the PGME office. The position acts as the primary resource to PGME Program Administrators for all registration aspects of residency education, solves complex problems that may require applying new perspectives to achieve desired outcomes, and exercises sound judgment based on the analysis of multiple sources of information.

Summary of Key Responsibilities (job functions include but are not limited to):

• Functions at a managerial level and plays a pivotal role in the registration operations of the PGME office.
• Supervises and mentors support staff including recruitment, performance management, discipline or corrective action, and termination.
• HR management and the reports to manager for approximately 75 allied General Associates linked to the PGME office.
• Specializes in Canadian Postgraduate Medical Education Policy and Procedures defined by the national accrediting bodies in Canada (RCPSC and CFPC), with expert understanding of how the policies and procedures are implemented.
• Remains current with local, provincial, and national policies and procedures relating to postgraduate medical education.
• Works with each of the 65 Residency Training Programs to ensure that the CaRMS application/matching process is accurate and in place for each program annually.
• Oversight role to monitor and facilitate the re-entry, transfers, and flex funded educational positions in collaboration with AHS.
• Oversees the contractual, licensing and privileging between Residents and various authorities.
• Acts as a resource internally and externally on the PARA contract to advise residency programs and address resident trainee concerns.
• Provides guidance to residents with respect to registration procedures.
• Attends and contributes to monthly PGME Committee meetings and other relevant committees.
• Facilitates monthly meetings and workshops for residency program administrators.
• Assists with the preparation of quantitative reports, and the forecasting of numbers for budgeting and long-range planning.
• Facilitates a collaborative communication process and coordinates the dissemination of information.
• Manages, advises, and mentors a complex set of relationships involving residents, fellows, clinicians, and program directors.
• Represents the University of Calgary PGME office at local, provincial and national meetings.

Qualifications / Requirements:

• Post-secondary education is required.
• Minimum of 5 years of related experience.
• A combination of education and experience will be considered.
• Prior experience working in Postgraduate Medical Education is required.
• Expert understanding of national and local postgraduate medical education policies and procedures.
• Advanced skills in the use of Microsoft Office applications.
• Demonstrated record of strong organizational and interpersonal skills.
• Previous experience managing an office is an asset.
• Ability to provide leadership, mentorship and counselling to residency training programs.
• Knowledge of the PARA Agreement and Human Resources processes.
• Ability to think and communicate clearly and effectively.
• Ability to work in a team environment.
• Understanding of FIPPA processes and the importance of discretion and confidentiality.

Application Deadline: October 29, 2024

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

This position is classified in the Management Career Band, Level 1 of the Management and Professional Staff Career Framework.

For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.

About the University of Calgary

UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment.

The University of Calgary has launched an institution-wide Indigenous Strategy committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community.

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.