Manager of Finance and Administration - Durham Rape Crisis Centre

Durham Rape Crisis Centre (DRCC) is a non-profit feminist organization that believes in the equality of all regardless of race, class, sexual orientation, or gender. We work with and provide crisis support services, counselling (individual and group), advocacy, accompaniment, and support services for survivors of sexual violence and their families/support people.

Our team is growing, and we are seeking a highly skilled Finance and Administration Manager to join us in our commitment to contributing to the financial success of our organization. If you are passionate about ending sexual violence, and have the finance and administration skills, this is the opportunity for you!

Overview:

The Manager of Finance and Administration is responsible for managing all general administration and financial duties of the DRCC. This position is responsible for all aspects of the accounting cycle including but not limited to Accounts Payable, Accounts Receivable, Payroll, government remittances, and bank reconciliations. This position will work closely with the Executive Director and will assist with budgeting, account analysis and creating financial reports. This position reports to the Director of Finance & Administration and/or Executive Director.

Role and Responsibilities:

• Maintain the financial records using bookkeeping software
• Reconcile various accounts, post the journal entries on a regular basis, maintain the ledgers and prepare all the financial statements
• Assist with annual audit preparation including reports, materials and back-up documents as required
• Carry out calculations and appropriate back-up materials for preparing cheques for accounts payable
• Perform all banking duties which includes deposits, petty cash, and online banking
• Responsible for preparing all donation receipts
• Prepare and maintain payroll on a biweekly basis
• Reconcile payroll for processing and submission of T4 for government filing
• Manage and maintain group benefits plans for staff
• Preparation of all financial and accounting reports as requested by Executive Director
• Perform general administrative duties including but not limited to: photocopying, faxing, mailing, and filing, and maintenance of hard copy and electronic filing system
• Support staff in assigned project-based work, including cost tracking and cost-benefit analysis
• Maintain and update an inventory of all office materials
• Liaison with the bank, landlord and other contract service providers
• Maintain, support and track all HR/staffing information including sick days, vacation and personnel files
• Provide IT services and general maintenance when required, including adding/deleting users to network and Outlook, responsible for backups, etc.
• Provide administrative support to Executive Director and organization, including board meeting preparation and scheduling
• Other duties as assigned

Qualifications and Education Requirements:

• Relevant educational training (CGA, CMA, CA designation) and/or equivalent experience (min two years experience in financial management/accounting)
• College diploma or University degree in related field, MBA etc. considered an asset
• Strong knowledge of GAAP
• Strong computer skills (Microsoft Office, Quickbooks, Internet research)
• Highly organized and able to multitask under strict timelines
• Valid driver’s license and access to vehicle
• Excellent written and oral communication skills
• Ability to work with staff at all levels and external contacts
• Demonstrated interpersonal skills that promote mutually beneficial, respectful and professional relationships
• Ability to adapt to and learn new software or systems
• Able to work efficiently as part of a team as well as independently
• High level of critical and logical thinking, analysis and/or reasoning

Work Conditions:

• Tight deadlines
• Office and remote work setting
• Part-time with opportunity for full time
• Interacts with clients, agency, community, and government stakeholders under various circumstances, some of which may be crisis or stressful situations
• Criminal Record Check with Vulnerable Sector Screening required
• Compliance with our Covid policy

DRCC AS AN EMPLOYER:

We are proud of:

• All staff receive paid self-care each week – we prioritize their wellbeing
• Additional paid floating stat days
• Remote working environment, with on-site work, as required
• We highly value the development of our staff and provide professional development opportunities
• We are a dynamic, passionate, and collaborative team!
• DRCC is a proud recipient of the Ontario Ministry of the Attorney General’s 2021-2022 Victim Services Awards of Distinction

As an employer, DRCC is dedicated to building an organization that reflects the diversity of our clients and the communities we serve. We promote equity, diversity, inclusivity, anti-racism, and anti-oppression to provide equal opportunity and full inclusion for all candidates. We encourage individuals from Indigenous, Francophone, Immigrant and Refugee, Black, Women of Colour, LGBTQIA2+ communities, people with disabilities, and all equity-seeking groups to apply.

DRCC will make reasonable accommodations to enable all applicants to participate in the recruitment process. If you require any accommodation, please contact gemma@drcc.ca or 905-749-1032.

If you are interested in finance/administration and making an impact on your community, please send your cover letter and resume immediately to the Director of Finance and Administration: wendy@drcc.ca and copy Executive Director gemma@drcc.ca with job title in the subject. We thank all candidates for their interest; those selected for an interview will be contacted. We will review applications on an ongoing/immediate basis until the position is filled.