Manager, Campus Facilities - Prince Albert

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Saskatchewan Polytechnic

Saskatoon

CAD 70,000 - 110,000

Be among the first applicants.

7 days ago

Job description

Strategic Planning and Operations Integration

Provide leadership in developing and implementing strategic and operating plans for the campus facilities that are consistent with the overall strategic agenda of Saskatchewan Polytechnic;
Monitor and develop appropriate strategies to ensure facility plans remain aligned with emerging needs while maintaining alignment with overall strategies;
Develop and administer capital construction budgets;
Promote continuous improvement in facilities through effective process methodology selection, technological enhancements and staff training;
Develop and implement departmental policies and procedures;
Present recommendations to Senior Management on physical space and services as well as fiscal resources issues to achieve both short and long term goals for the institution;
Consult with appropriate committees on facilities planning and operations;
Interview customers to establish and negotiate actual requirements for facilities;
Manage the scheduling of institutional facilities for academic classes and other activities;
Direct generation of statistical data, design data and specifications to ensure effective space planning, scheduling, new construction, provision of building services and facilities management;
Analyze all physical requests/needs with regard to available resources;
Act as the institutional steward in the assignment of space;
Generate or direct the generation of all required construction documentation, service contracts, facilities-related policies;
Direct consultants (architects/engineers) and contractors in the establishment of new facilities, negotiates contracts for same and ensures successful completion of contract requirements;
Contribute to the safeguarding and stewardship of physical and financial resources within the organization;
Work in conjunction with Procurement Services to review procurement opportunities, determine appropriate direction, develop contracts and manage vendors.

Facilities Management areas of responsibility

Promote fiscal responsibility through: development or encouragement of cost saving initiatives, negotiation and modification of scopes of work, ensuring that the institution obtains the best value;
Assign work to divisional administrative and management staff consistent with Saskatchewan Polytechnic policies and procedures as well as all governing regulations;
Administer substantial capital budgets for construction projects which include provincial and federal grant monies for infrastructure upgrades and facilities renewal; these budgets can exceed $100M.
Develop strategies for addressing deferred maintenance with the Ministry of SaskBuilds & Procurement (SBP);
Responsible for life cycle costing analysis for buildings and equipment;
Work in conjunction with Procurement Services to promote revenue generation through fee-for-service activities or vendor partnerships.

Customer Service

Provide services in the following: space planning/utilization/scheduling, new construction, facility renovation / retrofit, building maintenance and operations, site planning and maintenance, pest control and general facilities customer service levels;
Identify trends, anticipate and develop plans to meet future customer needs;
Understand how environmental changes might impact customer’s needs.

People Management

Write or revise position descriptions to be used in hiring staff;
Ensure a positive, diverse and inclusive work and learning environment;
Provide leadership, expertise, mentorship, coaching and development opportunities to enhance performance and to enable direct reports to achieve his/her accountabilities;
Establish clear performance standards and goals for direct reports and hold each employee accountable for meeting those standards and goals;
Address people management issues with direct reports in a timely manner and with respect for provisions of the collective agreement where applicable;
Establish work schedules and priorities;
Maintain a high level of staff performance through HR practices and procedures including recruiting, selecting, training, developing, motivating and monitoring employee performance;
Ensure that staff/consultants and contractor are addressing all safety, environmental, regulatory issues in the provision of efficient building services;
Ensure compliance with the Collective Agreement and Saskatchewan Polytechnic policies when dealing with direct reports.

Relationships Internal and External

Participate on and contribute to various committees and projects across the organization;
Build and maintain relationships within the academic and administrative divisions throughout the organization; Provide timely, effective and consistent advice to supervisors on all organizational development issues;
Work closely with Finance to ensure alignment of budgets with expenditures;
Develop and manage relationships with external stakeholders, in order to meet financial obligations and to remain current with priorities and plans and to partake in sharing of best practices;
Demonstrate continuous effort to improve facilities, streamline work processes and work cooperatively and jointly with external customers to provide quality seamless customer service.