Manager Accounts Receivable

Alberta University of the Arts (AUArts) is looking for a Manager, Accounts Receivable to lead treasury, revenue and receivables to align with the University’s mission and strategic goals.

This is a full-time permanent position starting as soon as possible. Hours of work are 35 hours per week, 7 hours per day.

Why AUArts?

AUArts is a community of thinkers, shapers, makers, and risk takers. We are students, faculty, staff, and alumni rich in diversity of culture and thought, challenged to fearlessly explore what moves us, drives us, and implores us to see the world differently.

The Opportunity

Competition #2425-NO-MP-13

The Manager oversees direct reports in cashier services, treasury, revenue, receivables, and general accounting, providing functional guidance on student payments, awards, and student account information to ensure compliance and meet operational needs. As a member of the AUArts leadership team; this role is responsible for championing and integrating equity, diversity, and inclusion, strategic partnerships, and enrollment management principles.

Key Responsibilities:

1. Treasury, Billing and Collections

• Ensure timely and accurate billing and recording of tuition and other university revenue.
• Oversee cash receipts, deposits, and reconciliation with bank statements, ensuring secure handling and compliance with university policies and internal controls.
• Manage the full life-cycle of student accounts, including fee assessment, collections, reconciliations, and refunds.
• Responsible for the system configuration of students fees and accounts within the Student Information System (SIS), including regular system upgrades and testing.
• Address account holds, discrepancies, and overdue payments; communicate payment schedules and deadlines to students and faculty.
• Oversee third-party billing agreements and invoicing for student funded sponsors (e.g., First Nations and government agencies).
• Liaise with internal departments, and works closely with the Office of the Registrar, to communicate student account updates and provide guidance on tax receipt eligibility.
• Reconcile third-party accounts (e.g., AUArts Student Association, SAIT, and City of Calgary UPass fees, etc.)
• Develop reports and analyses to support billing and collections functions.

• Ensure compliance with university financial policies, government regulations, and accounting standards.
• Maintain internal controls to safeguard university revenues and minimize financial risks.
• Regularly review and optimize accounts receivable and cash management processes, incorporating technology and best practices.
• Develop and implement streamlined policies and procedures for billing, collection, cash handling, and banking activities.
• Identify opportunities for automation within the receivables and cash management processes.
• Maintain internal training documentation and cross-training team members for continuity.
• Support annual audit preparation and respond to audit inquiries.
• Assist with additional reporting and special projects as needed.

• Manage and lead Accounts Receivable team. Develop team members through coaching, training, objective setting, ongoing feedback, and recognition.
• Manage people resources, including delegation of work, managing Dayforce requests, including for time off, and recruiting for vacancies.
• Effectively lead employees through organizational, systems, process and other changes.
• Develop short- and long-term team goals and strategies.

Qualifications:

• Undergraduate Degree in business administration, or equivalent
• Member in good standing with Chartered Professional Accountants Alberta (CPA)
• 5 years related experience in financial administration and accounts receivable, including supervisory experience
• Demonstrated experience with overdue accounts and debt collection
• Proficiency in accounting software (e.g., Sage 300), Microsoft Excel and financial systems integration
• Proficiency in data reporting and analysis
• Finance and accounting experience in a post-secondary environment is an asset
• Knowledge of post-secondary legislation, policies, and procedures is an asset
• Demonstrated experience with Student Information Systems (e.g., Banner) is an asset
• Demonstrated experience with Enterprise Resource Planning Systems is an asset

What We Offer

• Comprehensive benefits package including pension and health spending account
• Annual vacation accrual starting at 24 days, 9 Flex days, Personal days, and other types of leave
• Paid time off over the University closure from December 24 – 31
• Flexible / hybrid work arrangements

The starting annual salary will be dependent upon skills, education and experience.

The deadline to apply is November 24, 2024. While we thank all candidates for their interest, only applicants selected for an interview will be contacted.

Further information about AUArts is available on our website at https://www.auarts.ca/about-auarts/careers-at-auarts.