MALA Executive Assistant

About the Manitoba Association of Landscape Architects:
The Manitoba Association of Landscape Architects (MALA) is a not-for-profit organization representing approximately 200 dedicated members who play a vital role in shaping our outdoor environments. Our professionals are committed to the thoughtful planning, management, and design of public and private spaces, prioritizing responsible and sustainable stewardship of the land.

MALA actively collaborates with communities and First Nations across Manitoba, engaging in crucial land use planning initiatives that reflect our commitment to social and environmental responsibility. We establish professional standards for landscape architects in the province and are one of nine provincial, regional, or territorial bodies that form the Canadian Society of Landscape Architects. Through our design and planning efforts, we strive to enhance the quality of life in our communities and foster a deeper connection to the natural world.

On behalf of our client, Manitoba Association of Landscape Architects (MALA), we are looking for a part-time Executive Assistant to provide critical administrative and operational support to ensure the Association’s smooth functioning and excellent membership services. With a bookkeeper managing financial duties, the EA role focuses on organizational efficiency, communication, and member engagement. This position reports directly to the President or other designated members of the Executive Council.

The ideal candidate will be a strategic thinker, process-oriented, highly organized with strong time management skills. If you are a motivated professional with the ability to communicate and build relationships, we want to hear from you!

As the Executive Assistant, you will:

1. Organize and facilitate Council meetings, Annual General Meetings, and special meetings, including preparing agendas, taking minutes, and distributing documents.
2. Maintain an organized and up-to-date digital filing system.
3. Handle correspondence on behalf of the Council and maintain professional communication with members, external organizations, and the public.
4. Assist with the preparation of reports, presentations, and documentation.
5. Oversee membership processes, including application management, issuing certificates and seals, and maintaining accurate membership records.
6. Coordinate with the Canadian Society of Landscape Architects (CSLA) to ensure compliance with membership requirements.
7. Respond to membership inquiries, providing prompt and professional support.
8. Assist in developing and implementing member engagement initiatives.
9. Support financial processes by ensuring accurate record-keeping and timely communication with the bookkeeper.

You and Your Experience:

1. Proven experience in an administrative or support role, preferably within a non-profit or professional association.
2. Diploma or certificate in office administration, business management, or related fields; equivalent experience will be considered.
3. Experience with membership administration will be considered an asset.
4. Proficient using software applications, managing digital content, and adapting to new technologies.
5. Excellent written and verbal communication skills.
6. A strategic thinker with strong planning and organizational skills.

MALA is committed to diversity and inclusion. We encourage qualified applicants of all ages, races, colours, ethnic origins, religions, abilities, gender identities, and sexual orientations to apply. We thank all applicants for their interest; however, only those selected will be contacted for an interview.

How to Apply:
Please apply online at https://www.peoplefirsthr.com/jobs/ or you may also apply directly to Tracy Dandeneau by emailing your resume to tdandeneau@peoplefirsthr.com.
For further information about this career opportunity, please contact Tracy Dandeneau at (204) 292-3581.