Lunch Program Coordinator

Tuesday, December 17, 2024

Collingwood School is a gender inclusive day school located on two campuses in West Vancouver, BC.

Our vision is socially responsible students pursuing passions for a better world. We are committed to contributing positively to our local and global communities, environmental stewardship, and supporting the wellbeing, and inclusion of all people. Through the pursuit of passions, students will find their unique purpose in the world.

We are committed to building a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, including BIPOC (Black, Indigenous, and People of Colour), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability, we will work with you to make reasonable workplace accommodations you may need for your best work performance.

At Collingwood, we seek faculty and staff who live our values of courage, curiosity and community to be in service of others and, who are inspired by our mission to inspire and support young people for meaningful lives.

We are looking for a Lunch Program Coordinator to manage the lunch program at the Junior School Wentworth Campus (JK-7). This role reports to the Director of Events and Food Services and works closely with the students, families and parent volunteers. This is a Part Time Permanent position, for 30 hours a week, from 9am to 3pm Monday to Friday (when students are in session) that starts on January 13, 2025.

Responsibilities

• Set up the Wentworth (Junior School) lunch program for the start of each term (3)
• Coordinate communications with Collingwood families and Wentworth staff
• Manage and monitor the lunch program, including placing orders with suppliers and running reports.
• Ensure payments are received and processed properly; deal with any outstanding payments
• Liaise with parents on any issues of concern
• Process supplier invoices in a timely manner
• Liaise with Parent Volunteer Coordinators to set schedules and number of volunteers required
• Be on site during the lunch days/hours to ensure deliveries are made correctly and on time (delivering to the various classrooms), with the assistance of volunteers
• Monitor quality control, including ensuring safe holding temperatures are maintained, and quality of product is consistent and complies with government guidelines
• Communicate regularly with suppliers on any concerns or changes that may be required; troubleshoot issues as they arise
• Solicit feedback from students, teachers, parents, volunteers and suppliers to ensure the program is meeting the needs of our diverse community, meets high standards consistent with our school, and suggest/make changes as needed.
• Consider/source other potential suppliers for future terms
• Oversee and maintain equipment needs to run the program successfully
• Update School website with current lunch program information
• Coordinate staff lunch programs, as required
• Place weekly orders with Thirst First for coffee, tea, dairy and other related supplies for the Wentworth campus
• Maintain and stock staff coffee areas as needed
• Liaise with Thirst First representative as necessary for equipment maintenance and supply issues
• Occasionally assist with set up of any catering as necessary (outside of the lunch service times)
• Work with the Director of Events and Food Services on sustainability processes and goals

Required qualifications

• High School Diploma
• Minimum 1-year experience working in food services
• Excellent verbal and written communication skills, while using tact and discretion
• Highly organized
• Proficiency in computer programs (Microsoft Word, Excel, Office as well as Munch-a-Lunch ordering system an asset)
• Food Safe level 1 Certification (can be obtained once hired)
• Strategic, tactical, resourceful and have the ability to problem solve
• Work effectively under pressure
• Ability to move quickly to pack and deliver lunches across the campus
• Ability to work independently, and alongside parent volunteers
• Ability to handle sensitive and confidential information
• Meticulous attention to detail
• Valid driver's license and access to a vehicle
• Canadian residency and legally entitled to work in Canada

Our “Must Haves”

• Respect, dignity and inclusion for all members of the community
• Collaborative mind-set and courageous approach to adversity
• Demonstrated communications skills (oral and written)
• Creative “out-of-the-box” thinker
• Flexible and adaptable and embraces change
• Proven work ethic with utmost integrity
• Enthusiasm, eagerness and genuine interest in all aspects of the school’s success
• Self-awareness, with a desire for constant self-improvement (goal-oriented)

We offer professional development opportunities, competitive salaries, a generous benefits package, health and wellness initiatives, along with one of the most beautiful locations in Canada to work!

The hiring range for this position is from $27,500 to $34,000. Candidates with strong skills and experience may be considered for a higher starting salary. This position is on a 44-week schedule, receives 5 weeks paid vacation and has summers off.

If this role is a good fit, we would love to hear from you! Please submit a cover letter detailing your suitability for the position along with your resume, including three employment references, by January 3, 2025.

We sincerely thank all applicants for your interest however, only shortlisted candidates will be contacted.

Please visit our website for more information about our school.