*Litigation Legal Assistant

This position is for our client, a leading firm in the legal industry, specializing in high-stakes commercial litigation. Based in Montréal, the successful candidate will join a team of legal support professionals providing critical assistance to lawyers handling complex cases.

What is in it for you:

1. Annual salary between $60,000 and $70,000, depending on experience.
2. Permanent, full-time employment (35 hours per week, 5-day work week).
3. Start on-site with a transition to hybrid mode at the end of onboarding.
4. Comprehensive group insurance coverage starting from day one, fully paid by the employer for employees and their dependents: life insurance, accidental death and dismemberment, prescription drugs, dental care, vision care, extended health care, travel insurance, and disability insurance.
5. Employer contribution of 5% to the Registered Retirement Savings Plan (RRSP).
6. 4 to 5 weeks of paid vacation and leave per year.
7. 11 statutory holidays and 1 floating holiday.
8. Health and wellness programs: employee and family assistance program, mental health support program, and telemedicine.
9. $1,000 for reimbursement of wellness-related expenses.
10. Training and education program providing up to $1,000 per year.
11. Firm committed to community giving and offering pro bono legal services.
12. Multiple annual social events and activities.
13. Corporate discounts on various products and services.
14. Collaborative environment where team members, regardless of background, feel valued and are encouraged to share their ideas.

Responsibilities:

1. Draft correspondence and prepare, revise, and finalize legal documents for court filing and notification.
2. Communicate with bailiffs, court representatives, and handle procedural delays.
3. Manage deadlines, plan meetings, and appointments, and maintain lawyers’ calendars.
4. Coordinate lawyers’ business trips, making necessary reservations.
5. Proofread documents for grammar, formatting, and compliance with legal standards.
6. Manage files and documents using storage platforms like Closing Folders, Sharefile, and virtual data rooms.
7. Assist lawyers with business development and maintain an up-to-date contacts database.
8. Process time, expenses, and open files for lawyers.
9. Liaise with clients, colleagues, and external parties, including support departments.
10. Assist with billing in collaboration with Billing Specialists.
11. Transcribe dictations, audio notes, and recordings.
12. Participate in the onboarding process for new team members.
13. Perform various administrative tasks as required.

What you will need to succeed:

1. Attestation of Collegial Studies (ACS) in legal secretarial studies or Diploma of Collegial Studies (DCS) in office systems technology; Diploma of Collegial Studies (DCS) in paralegal technology would be an asset.
2. 3 to 4 years of relevant experience, ideally within a professional services firm (required).
3. 10+ years of relevant experience, ideally within a professional services firm.
4. Proficiency in Microsoft Office Suite, including Microsoft Word and PowerPoint.
5. Knowledge of Federal Court, Tax Court of Canada, and Supreme Court of Canada procedures would be an asset.
6. In-depth knowledge of Québec litigation proceedings would be an advantage.
7. Ability to act proactively, manage priorities, and work within tight deadlines.
8. Strong organizational skills, attention to detail, and discretion.
9. Strong level of French (oral and written) to support clients in both languages.
10. Professional proficiency in English (oral and written) to support clients in both languages.