Litigation Assistant

• Litigation Assistant Permanent Toronto, Ontario JOB-1506 Litigation Legal Assistant

North Toronto

Easily accessible by Subway / TTC and Highway 401

Our client, a well-established law firm located in the Yonge / Sheppard area, is in need of a Legal Assistant to join its team. This is an exciting opportunity to join a friendly, team-oriented law firm.

This is a new role because of growth.

SPECIFIC RESPONSIBILITIES:

1. Assist Associates with management of their files, which includes:
2. Proactively and independently preparing documents to meet upcoming deadlines.
3. Complexity of documents varies, but general instructions will be provided and precedents are to be followed.
4. Transcribes dictation of technical and/or confidential nature.
5. Organizes and expedites the flow of work through the lawyer’s office, initiating follow-up action.
6. Compose routine letters and memos from general instruction.
7. Routes or answers routine correspondence not requiring the lawyer’s attention and initiates follow-up action, as required.
8. Organize and maintain office files/records in accordance with firm’s procedures and best practices.
9. Maintain Amicus Attorney calendar, ensuring the lawyer is kept abreast of upcoming appointments/meetings/court filings/court proceeding dates.
10. Proper filing of emails received for lawyer.
11. Handle administrative detail with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer.
12. Prepares special reports which involve gathering and summarizing data.
13. Liaises between the principal and various internal and external individuals, groups, and clients at all levels.
14. Abide by Firm policies including the policy on confidentiality.

REQUIRED QUALIFICATIONS:

Education and Experience:

College diploma in legal assistant studies; plus a minimum of 2 years’ experience as a legal assistant working within Insurance Defence Litigation.

Core Competencies:

1. Knowledge of the Rules of Civil Procedure and up-to-date with recent changes.
2. Proficiency with computers including MS Office 365, E-Copy, Amicus Attorney, PCLaw, etc.
3. Excellent verbal and written communication skills.
4. Organized and meticulous with follow-up and attention to detail.
5. Time management skills with the ability to work under pressure in order to meet multiple deadlines.
6. Ability to work independently, be proactive and show initiative.
7. Flexible team player who is client service oriented.
8. Thorough understanding of litigation legal documentation.