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Procurement Specialist - Nutritional and Functional Ingredients

Burlington, ON, Canada

Position: Procurement Specialist - Nutritional and Functional Ingredients

Workplace Flexibility: We require a presence minimum of 2 days/week in office.

Status: Contractual – 12-months

Are you known for your initiative and attention to detail? Are you described as an excellent team player capable of dealing quickly with various complex situations? Do you have a good knowledge of ingredients and raw material purchasing and enjoy maintaining excellent relationships with your suppliers? Seize this opportunity to contribute to the success and growth of a large local company!

We are currently looking for a Procurement Specialist for our Nutritional and Functional Ingredients Group. The person will be responsible for placing replenishment orders with existing suppliers to ensure business continuity and enhanced customer experience, while minimizing inventory carrying costs and risk. We are looking for a candidate who can multi-task and is very detail oriented. This person will work closely with domestic and foreign suppliers to ensure timely delivery of orders and resolve issues that may arise during the ordering and delivering process.

The candidate must be able to work in an advanced digital technology work environment. We are looking for someone with strong experience in inventory analysis and control, procurement, and adept at building relationships with suppliers.

What would be your main responsibilities as a Procurement Specialist?

• Manage the end-to-end procurement process, including issuing purchase orders for food ingredients products, tracking deliveries, forecasting and inventory management.
• Proactively implementing measures to minimize aging inventory.
• Foster strong and seamless communication between our valued commercial team and dedicated Product Managers, ensuring the meticulous maintenance of our pricing list.
• Efficiently managing the replenishment process by promptly placing orders with our trusted suppliers.
• Maintain precise inventory control and consistently monitor stock levels to ensure optimal management of our product availability.
• Collaborating with internal stakeholders to understand their procurement needs and requirements.
• Monitoring supplier performance and resolving any issues or disputes that may arise.
• Diligently reconcile complex supplier invoices on a monthly basis, ensuring accuracy and clarity in our financial transactions.
• Building and maintaining strong relationships with suppliers and internal stakeholders.
• Maintaining accurate procurement records and quality documentation, ensuring compliance with company policies and regulatory guidelines.
• In collaboration with the Product Managers, keeping up-to-date with industry trends, market conditions, sales trends and best practices in procurement.
• Reviewing and taking action on weekly profit/loss reports; collaborate on cost-saving initiatives and optimizing procurement processes to improve efficiency and reduce expenses.
• Run and analyze various reports generated by different systems, allowing us to derive valuable insights and make informed decisions based on the data at hand.
• Handle data entry across multiple platforms, including Oracle/JD Edwards, Excel, Salesforce, and more, ensuring accurate and seamless information management.
• Manage and support a variety of projects.

The ideal candidate will have the following qualifications and skills:

• University degree or post-secondary education in Business/Commerce or Science.
• Minimum 3 years experience working in procurement, replenishment, inventory control.
• Experience in a food ingredients or food manufacturing environment is an asset.
• Advanced computer skills (Excel, PowerPoint, Salesforce) and experience working with SAP or JD Edwards.
• Strong communication and interpersonal skills to effectively collaborate, understand requirements and influence decisions.
• Must be detail oriented and have keen eye for detail, minimizing the risk of errors or oversights that could impact the procurement process.
• Remarkable ability to thrive in a collaborative team setting, effortlessly managing multiple deadlines with finesse and agility.
• Possess a growth mindset, being self-motivated and solutions-oriented attitude.
• Excited to contribute towards a high-performance culture, accustomed to a fast-paced environment.

At Quadra, we provide an engaging and supportive culture that fosters collaboration, a family-oriented atmosphere, and a high degree of autonomy and flexibility. You’ll have the chance to be part of a professional, innovative, and fun team within a growing, people-centric organization that has earned Great Place to Work certification.

Here’s some of the benefits you will gain:

• Comprehensive benefits package for our contractual employees.
• Employee wellness initiatives designed to enhance quality of life, including a Wellness Portfolio and virtual wellness and mental health program.
• Access to virtual care/telemedicine services for you and your family, offering 24/7 physician availability.
• Generous vacation, personal days and additional stat holidays!
• Helping each other and having fun are part of our core values!
• A strong company culture built on collaboration, fun and mutual support – core values that define our workplace.
• A fully digital environment that embraces innovation.
• Strong training programs designed to support your integration to this role.
• Opportunities for advancement and professional development; a growing company that focuses on its people!
• Participate in various internal and external trainings.
• Possibility of joining various company committees.
• Social activities organized by the company.
• Employee recognition program (years of service, merit awards, etc.).
• A stable, private, family-owned company with a strong infrastructure and foundation.
• Employee assistance program (EAP).
• Employee referral program ($).
• And much more.

Compensation Information: The annual base pay range for this position is reasonably expected to be $51,000 to $76,000. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as job-related knowledge, skills, education, and experience.

Quadra supports and values diversity and offers equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status and gender identity. Quadra also welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. We recognize that some people do not identify themselves as either male or female. Therefore, whenever possible, we have opted for gender-neutral wording in a non-discriminatory spirit.