Library Assistant, Continuations

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Post End Date: March 4, 2025 at 11:59 PM

This job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group).

About the Role:
The Library Assistant, Continuations is primarily responsible for the acquisition and maintenance of subscription resources, manages the procurement of resources for the library collection, and serves as the primary point of contact for the publishers and vendors in Collections Services.

The Library Assistant, Continuations will:

• Act as main contact with vendors and publishers for content licenses and contracts, including receiving, completing orders, renewal and license agreement forms, and acquiring authorized signatures;
• Work closely with other members of the Collections Department to process renewals, cancellations, and assist with consortia reconciliations, monitoring transfer titles, and title list comparisons;
• Request quotes and place orders for new print/electronic subscriptions, replacement issues, journal backfile, and e-books;
• Scrutinize and advise on pricing options and conduct price negotiations;
• Regularly audit information for problems with orders, subscriptions, claims, invoices, access, and records;
• Utilize the Library Management System (LMS) to process invoices and credits, and the Finance system to enter invoices and verify payments;
• Communicate with vendors and publishers to expedite access, ensure continued access, and resolve access problems;
• Coordinate serials weeding and train and mentor library staff on procedures;
• Support Collections Services by preparing annual donations report, compile statistics, update budget/projects file, and keep up to date with current practices and tools.

Key Skills and Experience:

• An undergraduate university degree and experience in library technical services, with a library vendor, or closely related field;
• Knowledge of library consortia, vendors, and publishers;
• Familiarity with license agreements, including standard contract terminology;
• Detailed knowledge of the LMS, with emphasis on serials, acquisitions, and cataloguing;
• Knowledge of cataloguing policies and procedures, and current cataloguing rules and standards;
• Experience with financial software for input of purchases and expenses;
• Sound computer skills in a Windows environment, including Microsoft Outlook, Word, and Excel, and high level of comfort with technology;
• Excellent customer service acumen and experience, and strong service orientation;
• Active listening, oral and written communication, interpersonal, and negotiation skills;
• Independent decision-making, attention to detail, and ability to monitor own work for errors and correction;
• Strong auditing, analytical, evaluation, troubleshooting, and problem-solving skills;
• Strong time management skills, an ability to organize work and establish priorities, and demonstrated initiative;
• Ability to deal with changes in library policies and procedures, and the environment.

Preferred or Asset Skills:

• Library and Information Technician college diploma preferred.

Salary and Total Rewards:

• Job Grade J, Salary Scale ($52,920 - $90,720);
• Target Hiring Range: $52,920 - $54,000;

This is a permanent position that includes:

• Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage.
• Pension Plan: Enrollment eligibility in the Brock University Pension Plan.
• Vacation: Up to 3 weeks per year, in addition to university holidays.
• Flexible Work Arrangements: Hybrid work schedule available.
• Professional Development: Eligibility for the Brock Tuition Waiver Program.

*The final salary is based on experience, internal equity, and budget considerations within the target hiring range.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed.

Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region.

Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.

We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca if you require a disability related accommodation so we can ensure your participation needs are met.

Brock University does not use AI Technology at any stage of the recruitment process.

We appreciate all applications received. Candidates that are selected for an interview will be contacted.

Learn more about Brock University by visiting www.brocku.ca.