Legislative and Special Projects Officer

Posting Id 2949

Department: Corporate and Financial Services

Division: Office of the Clerk

Section: Legislative Services

Job Grade: Contract SEA Grade 06

Rate of Pay: $42.88 - $50.45 Hourly

Job Type: Temporary Full Time - Contract

Contract Length/End Date: 2 year Replacement

Posting Type: Internal and External

Posting Date: 04/04/2025

Application Deadline: 04/21/2025

Position Summary

Reporting to the Manager, Legislative Services/Deputy City Clerk, this position is responsible for all functions related to the issuance of lottery licences, Officiator of Marriages, and administrative duties related to various provincial legislation.

Key Duties And Responsibilities

• Responsible for all functions related to the issuance of lottery licenses including determining eligibility and reviewing and monitoring all licensed charities' financial and administrative reports to ensure compliance with the policies and procedures of the Alcohol and Gaming Commission of Ontario (AGCO).
• Responsible for the issuance of marriage licenses and act as an Officiator of marriages.
• Carry out administrative duties related to various provincial legislation including the Planning Act, the Municipal Act, the Ontario Heritage Act, the Development Charges Act, and the Municipal Elections Act.
• Process Statutory and other Public Notices required by various legislation and City policies as well as Process Appeals such as a Notice of Appeal to a proposed Official Plan/Zoning By-law Amendment application, and Notice of Objection to a proposed heritage designation.
• Maintain official records and Registers as required and assist with drafting By-laws.
• Provide customer service to the Clerk's Office including responding to public inquiries at the counter.

Education And Experience

• College diploma in Business, Legal or Public Administration, or a related field.
• Degree in Business, Law, or Public Administration is an asset.
• 3 years related experience working with and interpreting legislation, by-laws, and policy.

Required Skills/Knowledge

• A specialized understanding of accounting principles in order to review and analyze financial reports of charitable organizations and identify possible misappropriation of lottery funds that may result in prosecution of an organization under the Criminal Code of Canada.
• Knowledge and experience with the Lottery Licensing Policy Manual and Alcohol and Gaming Commission of Ontario (AGCO) Policies.
• Ability to interpret and understand provincial legislation as well as governing legislation from AGCO.
• Demonstrated research, analytical and problem-solving skills.
• Strong organizational, report writing and customer service skills as well as the ability to communicate effectively with the public.
• Demonstration of the City’s corporate values of care, collaboration, courage and service.
• Proficiency with software applications, specifically Microsoft Word, Excel, Access and land planning software.
• Alcohol and Gaming Commission Training, Ontario Charitable Gaming and Ontario Commercial Gaming Training would be an asset.
• Course work and/or experience in Accounting/Bookkeeping would be an asset.
• Demonstrates good judgment and makes sound decisions.
• Shows commitment to personal growth, development, and leadership opportunities.
• Shares new ideas and challenges the status quo.
• Proven written and verbal communication skills with the ability to communicate with honesty, openness, respect, and trust.
• Takes initiative to participate in a culture of learning, mentoring, and sharing.
• Contributes to building and being a part of a positive culture.

Leadership Competencies

• Demonstrates personal leadership.
• Builds people and culture.
• Cultivates open communication.
• Shapes the future.
• Navigates and leads through complexity and change.

Attention Internal Candidates: All current City of Richmond Hill employees are required to apply via the ‘View Jobs for Current Employees’ link on the City’s Careers Page.

We thank all candidates for their interest; however, only those under consideration will be contacted.

The City of Richmond Hill is committed to inclusive, barrier-free recruitment and selection processes. If contacted to participate in the recruitment and selection process, please advise Human Resources if you require an accommodation.