Legal Specialist/Paralegal - French/English - 1 year contract for Mat. leave

Legal Specialist/Paralegal - French/English - 1 year contract for Mat. leave

Monday, February 27, 2023

About Us

We are an established Canadian facility maintenance company providing a variety of services to large retail and commercial businesses nationally.

We offer a competitive compensation & benefits plan including health, dental, and vision, and a pension plan after 1 year.

Job Summary

This role manages a range of legal, compliance, and administrative duties supporting Quebec and Eastern Canada.

Duties and Responsibilities

• Providing support to internal teams (i.e. compliance, complaints, and violence or harassment allegations)
• Supporting and advising management on various legal and contractual concerns and issues
• Contributing to regional projects that influence strategies, policies, and procedures
• Building strong and positive relationships at all levels of the company to support business needs
• Coaching internal stakeholders on regulatory and compliance matters and policies and procedures
• Ensuring legal compliance in all aspects of business operations, including contracts, policies & processes aligned with provincial requirements
• Coordinating legal issues to comply with government and company policies & regulations
• Leading investigations to discover facts and law of cases to determine causes of action and prepare cases accordingly
• Dispute resolution and liaison between disputing parties
• Interacting regularly with external lawyers regarding legal issues and managing communication and coordination of files
• Filing pleadings with court clerk
• Maintaining all document and court files
• Attending small claims court and mediation conferences on behalf of the company
• Serving as the Subject Matter Expert (SME) on CNESST policies and procedures, facilitating compliance issues or concerns

Parity Specialist - (Preferred)

• Single point of contact and relationship management of all aspects of the Parity Committee in Montreal and Quebec
• Ensuring compliance to CPEEP and reporting submission within timelines
• Representing the company in Parity Committee meetings with the Senior leadership team
• Leading investigations into claims and managing and resolving claims brought against the company by CPEEP inspectors
• Coordinating and preparing files with company lawyer or external counsel regarding CPEEP claims and civil or penal lawsuits

Upkeep of Regulatory and Legislative Changes

• Ensuring best practices are followed by staying current with labour and employment legislations and industry developments
• Informing the company of relevant changes (i.e. tax, labor standards, health and safety legislation) and coordinating with internal departments to ensure changes are implemented in operational processes
• Leading change management initiatives to plan, implement, and communicate new or updated regulations or legislation within the company

Job Requirements and Expectations

• Available to address business needs and concerns in a timely manner
• Willing to travel as needed
• Ability to deal with a high level of stress and solve problems as they arise

Core Competencies

• Enforcing Laws, Rules, and Regulations
• Research, Analysis & Critical Thinking
• Conflict Management, Dispute Resolution & Negotiation Skills
• Needs Assessment and Information Gathering
• Business and Legal Communication
• Collaboration and Consultation
• Time Management
• Problem Solving
• Accountability and Dependability
• Decision Making
• Ethics and Integrity
• Planning and Organizing
• Coaching and Mentoring
• Teamwork

Education/Experience

Post-secondary education (diploma or degree) in Legal or a related field preferred.