Legal Recruiting Assistant

Summary

The Legal Recruiting Assistant will join a supportive and collaborative team in Sidley’s New York office. The Assistant will provide administrative support to the Senior Legal Recruiting Manager with executing the firm’s 1L, 2L and 3L recruiting efforts, 1L engagement efforts, and the planning and execution of the summer associate program. They will also provide support to the onboarding process for fall associates.

Duties and Responsibilities

• Provide general support to the Senior Legal Recruiting Manager.
• Assist in coordinating and planning all aspects of the summer associate program (events, trainings, name tags, collecting responses, maintaining spreadsheets etc.)
• Assist with summer associate onboarding and orientation as necessary (e.g. prepare materials, track progress)
• Help maintain accurate records for the summer program.
• Attend summer associate program events as required.
• Maintain summer associate work assignment board.
• Assist with the administration of summer associate mid- and end-of-summer evaluations.
• Assist in setting up 1L and 2L events and sponsorships.
• Serve as a firm ambassador.
• Assist with the administration of 1L and 2L recruiting materials and processing of applications and callback decisions.
• Prepare hiring meeting materials and assist with follow up.
• Assist in the administration of scheduling interviews as necessary.
• Organize and execute NALP shared expense reimbursement process.
• Complete law school hiring outcome surveys.
• Track and file incoming resumes and transcripts and maintain recruiting databases.
• Maintain LawCruit database with accurate and complete records including updating statuses throughout the recruiting process.
• Maintain NetDocs file management system with accurate and complete records.
• Assist with fall associate onboarding and orientation as necessary.
• Assist with office tours for candidates, summer associates and fall associates.
• Keep track of inventory of marketing materials and order additional supplies, as needed, for recruiting purposes.
• Must be willing to work overtime as requested, especially during the months of May through August.
• Work collaboratively and across the team and other departments of the firm.
• Perform other duties as assigned or as judgment or necessity dictates.

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).

Education and/or Experience:

Required:

• Bachelor’s degree from an accredited college or university.
• Possesses strong organizational and time-management skills, including the ability to prioritize projects and meet deadlines; high level of attention to detail; excellent written and oral communication skills; ability to work independently and be proactive.
• Strong computer skills including knowledge of Microsoft Suite (Word, Excel, PowerPoint).

Preferred:

• Experience working with databases (LawCruit) would be a plus.

Other Skills and Abilities:

• Strong organizational skills.
• Strong attention to detail.
• Good judgment.
• Strong interpersonal communication skills.
• Strong analytical and problem-solving skills.
• Able to work harmoniously and effectively with others.
• Able to preserve confidentiality and exercise discretion.
• Able to work under pressure.
• Able to manage multiple projects with competing deadlines and priorities.

Sidley Austin LLP is an Equal Opportunity Employer.