Legal Records and Retention Clerk (Clerk 2) (TERM)

Legal Records and Retention Clerk (Clerk 2) (TERM)

Competition # : 45806

Department: Justice

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG

Closing Date: 30-Apr-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice, including court administration and security.

The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal, Supreme Court of Nova Scotia (including Family Division), Provincial Court, Family Court, Small Claims Court, Probate Court and Bankruptcy Court.

For more information on the Department of Justice Court Services please visit our website: Court Services.

Under the general supervision of the Supervisor, Court Administration Office, the Records Clerk is responsible for organizing, maintaining and controlling the central filing system for the Court Administration Office, in accordance with the Records Management Manual of Procedures and Instructions.

Primary Accountabilities

• Create new files daily as required; collect, pre-sort and file all Supreme Court and Court of Appeal documentation daily.
• Classify, code, index and cross-reference all materials.
• Direct originators in the receipt, classification, indexing and coding techniques.
• Perform charge-out operations for files and follow-up checking operations for outstanding files.
• Research complex requests for material.
• Assist staff members to comply with Records Management policies and procedures.
• Record and maintain all exhibits filed with the Supreme Court.
• Respond to requests for file searches via telephone, fax or mail.
• Order files from other Court Administration offices across the province.
• Consistent data entry, updating file locations within the Justice database with a high degree of accuracy.

Qualifications and Experience

To be considered for this opportunity, you have three years of relevant experience in Records Management; an equivalent combination of training and experience may be acceptable.

You have proficient keyboarding skills and a sound knowledge of general office procedures and computer programs, including MS Office, MS Word, Excel and Outlook.

You demonstrate accuracy and knowledge in understanding a Records Management system and possess up to date knowledge of the guidelines and schedules.

You are self-motivated, can work with minimal supervision, and maintain the highest level of confidentiality.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Working Conditions

Incumbents must be able to perform physical, mental and visual demands; some heavy lifting of cartons, expandable files and file boxes will be required.

What We Offer

• Career Development with access to career guidance, tools, resources, and ongoing training.
• Engaging workplace where employees feel valued and respected.
• Countless career paths.

Pay Grade: CL 13

Salary Range: $1,501.11- $1,633.95 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative of the citizens we serve.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU).

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.