Legal Assistant - Regulatory, Indigenous and Environmental Specialty Group

Legal Assistant - Regulatory, Indigenous and Environmental Specialty Group

Job Category: Legal Assistant

Requisition Number: LEGAL002400

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• Posted: March 24, 2025
• Full-Time

Locations

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Description

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and business professionals have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

We are currently recruiting a Legal Assistant to join our Regulatory, Indigenous and Environmental Specialty Group in Calgary. The Legal Assistant will proactively provide legal professionals with a high level of support in an effort to improve practice efficiency, including coordinating client-related activities. This position requires an excellent multi-tasker with strong administrative and communication skills, and the ability to work in a fast-paced environment. The successful candidate will demonstrate initiative and have excellent client service and organizational skills.

Major Responsibilities and Duties:

• Manages time, resources, workflow and deadlines of legal professionals which involves maintaining a filing system for all documents, compiling and organizing materials required for legal professional’s work-in-progress, opening up new files, etc.
• Interacts with clients to schedule appointments and exchange information.
• Performs client account administration which involves ensuring that dockets are submitted, reviewing and editing e-prebills, preparing invoices for review by legal professionals, verifying fees and disbursements, preparing write-offs and addressing client inquiries regarding billing.
• Receives, researches, prepares and follow up on audit inquiries.
• Handles confidential materials and documents.
• Drafts correspondence and memoranda such as affidavits of documents; compiles documents and completes conflict reports.
• Provides clerical and administrative support such as filing, answering the telephone, making travel arrangements, scheduling meetings, transcribing dictations, performing research as required, photocopying and binding materials, etc.
• Other duties as assigned.

Position Requirements:

Education and Experience

• The position requires the completion of a Community College Legal Assistant program, certification in the area of Litigation will be an asset.
• A minimum of three years of experience working in a professional legal environment is required and/or equivalent combination of education, training and experience.

Knowledge and Skills

• Organizational skills required to effectively multi-task.
• Ability to take initiative and work independently.
• Knowledge of legal procedures and practices.
• Oral communication and interpersonal skills necessary to interact with a number of individuals.
• Writing skills necessary to draft and proof-read documents and correspondence.
• Detail-oriented and analytical thinking required to conduct effective research and ensure accuracy in work.
• Knowledge of various computer applications.

We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 2 days per week.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is an equal opportunity employer, and we welcome and encourage applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé.