Legal Assistant, Real Estate & Financial Services

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Apr 9, 2025

Dentons is designed to be different. Our firm leads the way in a rapidly changing legal marketplace. We challenge the status quo and deliver consistent results as well as uncompromising quality and value to our clients. Our global presence is renowned as a firm with over 21,000 individuals in more than 200 offices serving clients across 80+ countries.

Dentons Canada is committed to its people and communities. We are consistently recognized as an employer of choice having received numerous awards including being selected as one of Canada’s Top 100 Employers (2025); Canada’s Top Employers for Young People (2025), and Canada’s Best Diversity Employers (2025).

This role is an opportunity for you to join the world’s largest law firm, a firm that offers opportunities to build your career while growing your skills and deepening your expertise.

POSITION SUMMARY

The Legal Assistant role requires a unique opportunity to build Banking and Real Estate skills and experience while providing general and administrative support in our combined Real Estate and Financial Services/Banking Group. The position will require a confident, organized, and business-minded assistant with the ability to manage multiple tasks and adapt to changing priorities.

RESPONSIBILITIES

• Drafting, preparing and proofreading correspondence, accounts and various transactional documents and forms;
• Entering and maintaining lawyer’s dockets and coordinating with the Accounting Department, when necessary; preparing detailed billings;
• Dealing with and responding to client inquiries expeditiously and conducting follow up; keeping the lawyers apprised of interactions in their absence;
• Opening, maintaining and closing files, and maintaining precedent systems using the Firm protocol for knowledge management including file closures and reporting any requirements;
• Updating and maintaining client/matter lists and current client contact records electronically to meet Dentons’ requirements;
• Working closely with the Paraprofessional team and Financial Services;
• Processing incoming and outgoing mail, including maintenance of email accounts and managing bring forwards;
• Accurately and diligently managing accounting and trust procedures and letters, requisitions, and preparing cheque requisitions and expense reports;
• General administrative duties such as scheduling appointments and meetings, photocopying materials, booking meeting rooms, making travel arrangements, etc.; working with other related Departments/services internally to provide documents and other materials on time to meet client needs;
• Demonstrating a team approach; supporting and standing in for colleagues to cover absences; ensuring strict adherence to confidentiality; accountability in relation to both internal and external clients to achieve outputs and goals for the Department and the Firm;
• Other duties as assigned.

REQUIREMENTS

Minimum of three (3) to five (5) years of previous legal assistant experience;

• Working knowledge and experience in financial services/banking or real estate;
• Post-secondary education in business or related discipline; Legal Administration Diploma preferred;
• PPSA experience as asset;
• Proficiency with LawyerDoneDeal an asset;
• Demonstrated knowledge of procedures, with a sound understanding of financial and legal services transactions;
• Passion for working in a team environment, willing to help others and comfortable with sharing work assignments;
• Provide support to new team members in being a buddy/mentor during onboarding;
• Ability to produce a high quality and quantity of work under tight timelines;
• Able to meet deadlines, work well under pressure and take initiative using sound judgment;
• Strong interpersonal and communication skills (both verbal and written);
• Excellent technical proficiency in Microsoft Office applications;
• Knowledge of accounting/docketing systems and data management systems (i.e. iManage);
• Excellent organizational/follow up skills; attention to detail, proofreading and accuracy are required;
• Professional client and telephone manner and a proven track record of working with confidential information;
• Excellent problem solving skills, the ability to work with little instruction or supervision and be internally motivated

We thank all applicants for their interest, however, only those selected for an interview will be contacted.

At Dentons we are committed to offering equitable and competitive pay, we achieve this by aligning internal salary ranges for specific roles to similar positions in the external market. In the normal course, our practice is to hire, transfer and promote employees within the entry part of our range, adjusting as needed based on the prior experience, skills and competencies required for the role along with any market differentials.

Recognizing our exceptional talent means providing a comprehensive total rewards package beyond a competitive salary. We have curated our employee benefits portfolio to offer inclusive and comprehensive wellbeing and developmental programs for our people. With extended benefits and mental health plans, paid time off, savings plans, fitness subsidy, parental leave top up and more, our benefits are flexible, aligned to our core values and supports the various needs of our people. Additionally, our personal and professional development programs include people networks, mentorships, and leadership series programming to help people grow their career.

Equal Opportunity Statement

At Dentons Canada, inclusion, diversity, equity and accessibility (IDEA) are not just ancillary values, they are foundational to our business. We believe that IDEA is essential to the shared success of our team and our clients. Our forward-thinking and inclusive culture supports the professional development of all our people, enhances the leading services we offer to our clients, and informs our commitment to make a positive impact in the communities where we live and work. As a testament to our commitment to IDEA, we have been recognized as one of Canada’s Best Diversity Employer’s for 14 consecutive years (2011-2024), as well as one of Canada’s Top Employers for Young People (2024) for the seventh time.

Dentons Canada is an equal opportunity employer, and we welcome your application. All employment decisions, including hiring, will be made without regard to age, ancestry, citizenship, colour, creed, disability, ethnic origin, family status, gender identity, marital status, place of origin, race, sexual orientation, or any other characteristic protected by applicable human rights legislation.

We are committed to providing you with an inclusive, barrier-free, and accessible workplace to support your success. Should you require accommodation during the recruitment process, for example as a result of a disability, please contact us at careers.canada@dentons.com.