Legal Assistant (Intermediate Level) – Civil Litigation/Employment Law

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A well-established boutique law firm based in the heart of Toronto’s Financial District, specializing in Civil Litigation, with a strong focus on Employment Law, is currently seeking an experienced and proactive Legal Assistant to join their team. The ideal candidate will have at least 4 years of experience in civil litigation or employment law practice, with a strong ability to work in a fast-paced environment.

About the Client
The firm prides itself on fostering a supportive work environment where the team’s happiness and success are paramount. The Office Manager is laid-back and easygoing, with a focus on maintaining a positive workplace culture. However, she appreciates team members who can be self-motivated, take initiative, and contribute new ideas. The team values hard work, professionalism, and a good sense of humor.

This is an exciting opportunity to join a dynamic team of 3 lawyers, including the Partner and a superior Law Clerk, as well as one other Legal Administrative Assistant (LAA). You’ll be supporting two lawyers and the Law Clerk in managing a variety of legal tasks related to plaintiff work, specifically focusing on individuals from major professional organizations.

About the Position
As a Legal Assistant at this firm, you will play a key role in supporting the legal team with administrative and legal tasks. Your responsibilities will include, but are not limited to:

1. Preparing and filing legal documents, including correspondence, pleadings, and court forms.
2. Maintaining client files and a high level of organization in a fast-paced, high-volume environment.
3. Assisting with case management, including document management, court filing, and client communication.
4. Managing calendars and scheduling appointments, meetings, and court dates.
5. Preparing and submitting billing, along with follow-up on outstanding accounts.
6. Assisting with drafting and editing legal correspondence and documents.
7. Assisting with high-volume filing, printing, and uploading documents.
8. Using PC Law for accounting and Amicus software (knowledge of these programs is a bonus).
9. Handling general office duties and supporting the Office Manager with office management tasks.

The Requirements

1. Minimum 4 years of experience as a Legal Assistant, with a focus on Civil Litigation or Employment Law.
2. Knowledge of the court system and key legal software, including Amicus and PC Law (experience with ACL templates is a plus).
3. Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
4. Proficient in Microsoft Word and Excel, with strong verbal and written English communication skills.
5. Ability to handle a high volume of work and pivot quickly between tasks.
6. A proactive and positive attitude, with a willingness to take the initiative and offer ideas.
7. Excellent attention to detail and the ability to maintain accurate and efficient records.
8. 100% in-office position based at our office located in downtown Toronto.

Compensation and Benefits

1. Salary: $70,000 – $75,000, with potential to stretch to $80,000, depending on experience.
2. Benefits: 100% employer-paid, offering comprehensive coverage (excluding LTD).
3. Vacation: 3 – 4 weeks per year.
4. Opportunity for professional growth in a supportive and collegial environment.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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