Legal Assistant (Executive & Governance)

Job Category: Legal Services & Corporate Affairs

Requisition Number: LEGAL001035

Posted: November 22, 2024

Employment Type: Full-Time

Location: Atlin Office
PRPA Head Office
200-215 COW BAY ROAD
Prince Rupert, BC V8J1A2, CAN

Position Overview

Reporting to the Vice-President, the Legal Assistant is responsible for providing executive-level legal and administrative support to the Vice-President, the Board of Directors, and the Associate Corporate Secretary & Compliance Officer. The Legal Assistant ensures efficient coordination and maintenance of the Commercial & Regulatory Affairs Department’s responsibilities and functions including oversight of the department’s files, activities, and schedule.

Position Accountabilities

• Provides executive level support to the Vice-President and the Board of Directors by ensuring correspondence, appointments, and administrative services are effectively managed.
• Receives and manages incoming correspondence, telephone calls, and emails on behalf of the Vice President.
• Ensures all confidential files and correspondence are handled confidentially, professionally, and efficiently.
• Maintains a working administrative knowledge of the various corporate files.
• Manages electronic files and workflow for the Vice-President and Board of Directors.
• Prepares a variety of correspondence, legal documents, memos, presentations, meeting agendas, and reports.
• Performs legal research, generates reports, and completes special projects as required.
• Coordinates business meetings, luncheons, and other special functions.
• Responsible for updating the Board Governance Manual and drafting Board meeting agendas.
• Coordinates travel arrangements and prepares expense claims and reports.
• Provides legal and administrative support to other PRPA departments as required.
• Proofs all documents, reports, and correspondence for format, content, grammar, spelling.
• Responsible for overall oversight of the Commercial & Regulatory Affairs department.
• Tracks the CRA department’s work accomplishments and progress towards organizational strategic objectives.
• Coordinates the budget development and review process for the department.
• Participates in departmental and project meetings for recording activity and outcomes.
• Performs other duties as required.

Working Conditions

• Works predominantly in an office environment.
• Regular, full-time position (37.5 hours per week).
• Regular working hours are Mondays to Fridays, 8:00 AM to 4:30 PM with 1 hour lunch break.
• Able to work remotely at times in accordance with PRPA policies.

Job Specifications

Formal Education

• Minimum 2 years post-secondary education – legal assistant designation or university degree considered an asset.

Related Experience

• Minimum 5 years related experience as an executive assistant, legal assistant, or other comparable experience.

Other Requirements

• Strong knowledge of computers and proficient in MS Office.
• Strong spoken and written communication skills.
• Strong organizational skills and attention to detail.
• Sound judgement and tact in dealing with sensitive issues.
• Good interpersonal skills.
• Demonstrated ability to manage multiple projects concurrently.
• Enthusiastic and self-motivated.
• Ability to manage multiple tasks and meet deadlines.
• Resilient and adaptable to change.
• Able to obtain security clearance under Transport Canada’s Security Clearance Program.
• Possess valid Class 5 Driver’s Licence.

The starting base salary range for this role is $74,092 - $92,615.

Equity, Diversity, Inclusion and Belonging are at the heart of PRPA’s culture. We are committed to ensuring that everyone feels a sense of belonging. If you are an applicant in need of accommodations or special assistance throughout the interview process, please submit a request by email to careers@rupertport.com.

Individuals of Indigenous descent are strongly encouraged to apply.