Legal Assistant (Business Law)

Legal Assistant (Business Law)

Apply remote type Hybrid locations Toronto time type Full time posted on Posted 30+ Days Ago job requisition id JR-46

Hybrid work schedule, 3 days per week in our Toronto office

Norton Rose Fulbright Canada LLP is currently seeking a legal assistant to provide exceptional support to established busy legal practices in our Business Law Group in the Toronto office. This position will play a key role in handling administrative items and requires a highly organized and professional individual with excellent client service skills and the ability to work in a challenging, fast-paced environment.

You will be focusing on:

• Maintain a list of action items for lawyers and follow up on status as required
• Help prepare presentation materials for various meetings
• Maintain and monitor Outlook calendars, including scheduling meetings locally and multi-office when required
• Coordinate business travel arrangements within North America and overseas and submission of expenses for timely reimbursement
• Manage incoming emails and correspondence
• Extensive electronic file management responsibilities
• Organize and maintain correspondence files for key matters as required
• Take a proactive approach to urgent matters by initiating the necessary action, particularly when the lawyers are travelling or away from the office at meetings
• Maintaining a reminder system
• Liaise with billing team for the monthly production of accounts
• Act as a liaison between lawyers and various internal and external clients at all levels
• Draft and revise correspondence
• Revise, format and edit agreements
• Provide back-up coverage in the absence of other assistants
• Handle incoming and outgoing mail, including courier requests
• Assist in document management during transactions (i.e., uploading documents to Closing Folders and preparing signature packages)
• Coordinate the file and matter opening process (Intapp, engagement letter and client identification form)
• Provide docketing support (Epoch)
• Post invoices to client file (Chrome River)
• Send out finalized invoices
• Review account receivable reports and following up with clients on outstanding accounts
• Submit expenses (Chrome River)
• Prepare trust forms
• Prepare audit letters

What you bring to the role:

• A minimum of 3 years of experience as a legal assistant in a law firm
• Legal administration and/or law clerk diploma preferred
• Highly organized, detail-oriented with the ability to remain calm in a fast-paced environment
• Strong attention to detail with the flexibility to accommodate work demands
• Ability to work independently and collaboratively within a team environment
• Demonstrates good judgment and utmost professionalism at all times and particularly when working under pressure
• Flexible and adaptable to change coupled with exceptional interpersonal skills
• Ability to maintain a high level of confidentiality and exercise discretion when necessary
• Excellent communication skills, both written and oral
• Ability to work 9:00 am to 5:00 pm

Why join our team:

• Hybrid work environment
• Retirement savings plan with employer contribution
• Benefit premiums paid by the firm
• Telemedicine services
• Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
• Training and development programs based on your interests and needs

Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!

As part of a global legal practice, Norton Rose Fulbright Canada embraces a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.

If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.

Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.