LEGAL ASSISTANT

Legal Assistant (Real Estate)

• NOC Job Code/Title: 13111 - Legal Assistant

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As a Legal Assistant (Real Estate) of the Firm, the main duties forming part of your job shall be to perform the following subject to the direction and policies of the Firm:

1. Open and maintain client files of those who have retained the Firm for their respective conveyancing matter (property transactions) to ensure that all relevant documents are in order in preparation for the closing of the transaction.
2. Ensure that all documentation is kept secure and confidential within the firm’s database.
3. Correspond with various sources such as clients, realtors, financial institutions, strata management companies, mortgage brokers, and administrators from various municipalities to request documents such as contracts, mortgage instructions, strata forms, as well as tax and utility information.
4. Review and proofread all the conveyancing documents collected to ensure that the specific details of the transaction including the legal description of the property, the parties involved, price, the subjects or conditions, as well as lender instructions are consistent and thorough.
5. Conduct the necessary due diligence when assisting with a particular property transaction, including ordering and reviewing the title search and assessing the tax certificate to confirm that there are no outstanding tax payments.
6. Correspond with the buyer’s legal representative when working on sale files to ensure that all items are accounted for on the seller’s statement of adjustments.
7. Prepare conveyancing documents with the use of the Firm’s conveyancing software and ensure that they are in good order before they are signed by the Firm’s clients.
8. Communicate with the Firm’s clients professionally via email and phone call to address any queries or doubts that they may have about the conveyancing process or real estate law.
9. Complete client intake forms for new prospective clients of the Firm.
10. Perform general administrative duties such as prepare invoices, retainer agreements, and provide quality customer service to clients who attend the Firm’s office in person.
11. Review and distribute incoming mail to ensure that senior lawyers and partners obtain relevant legal documents in time.
12. Establish important office procedures such as effectively managing the office calendar system.
13. Train and supervise fellow staff of the Firm with the use of current legal software.

Vacation: You shall be given 15 paid vacation holidays, and this might be increased according to your accumulated working experience. You shall be provided Health, Dental, Life and Critical Illness insurance under our group benefit plan with all premiums at our expense.

Who We Are: Winright Law is a small, but growing team of lawyers, legal assistants, marketing and tech support staff. We practice business, real estate, and wills & estate law.

At Winright Law, you will become part of a fast-paced, passionate and dedicated team that works together to provide our clients with the highest possible level of service and advice. Our mission is to lead, inspire, and provide a better legal experience, exemplified by our values: Collaboration, Innovate Always, Finding Solutions, Operational Efficiency, Approachable.

This is a full-time in-office position.

Job Types: Full-time, Permanent

Salary: $34.62 per hour

Benefits: Casual dress, Dental care, Extended health care, and Vision care.

Schedule: Monday to Friday

Experience: 1 to 2 years (preferred)