Legal Assistant

Why Join Tataryn Law?

Tataryn Law is a highly respected boutique law firm based in Ottawa, Ontario. Our small team of dedicated professionals specializes in business and tax law, delivering expert legal services to individuals and businesses of all sizes. We pride ourselves on providing personalized solutions, a collaborative environment, and a commitment to excellence in serving our clients.

Working at Tataryn Law offers unique opportunities and benefits that set us apart from other firms:

• Diverse Responsibilities: As a Legal Assistant, you'll handle a variety of tasks, giving you exposure to many aspects of legal practice while allowing you to contribute meaningfully to case outcomes, offering a rewarding sense of accomplishment.
• Collaborative, Close-Knit Team: Join a close-knit, supportive team where you’ll form strong relationships with colleagues and clients. Work alongside experienced lawyers and clerks who will mentor you, providing valuable guidance to help you grow professionally and advance your career.
• Work-Life Balance: Benefit from a manageable workload in a small-firm setting that values your well-being.
• Client-Centered Approach: Be part of a firm that prioritizes personalized client services, offering fulfilling opportunities, meaningful interactions, and work that positively impacts your local community.
• Comprehensive Total Rewards: We offer competitive compensation, including paid time off and other benefits designed to support your needs.

About the Role

Tataryn Law is seeking a detail-oriented Legal Assistant with strong organizational and customer service skills to join our close-knit team. This role provides an excellent opportunity to contribute to a dynamic firm while gaining valuable experience in a supportive environment.

As a Legal Assistant, you’ll provide essential administrative support to our legal team, ensuring smooth operations and efficient delivery of services.

Key Responsibilities

• Provide administrative support to lawyers including taking notes, conducting legal research, co-ordinating courier services.
• Assist in preparing and organizing legal documents, correspondence, and filings.
• Communicate with clients, witnesses, experts, and opposing counsel to schedule appointments, gather information, and ensure smooth progress of the files/matters.
• Manage case files, including maintaining up-to-date records and initiating follow-up action to meet deadlines.
• Maintain and monitor calendars, including but not limited to scheduling appointments, conferences, and depositions.
• Assist in preparing for client meetings, hearings, and trials by organizing evidence, exhibits and other trial materials.
• Create and distribute invoices, address client concerns, and monitor payments received.

What You Need to Succeed

Qualifications

• Post-secondary degree or university diploma in administration, legal secretary or any relevant field.
• 2-5 years' experience in administration, preferably in a legal environment.
• Knowledge of corporate law, litigation procedures and protocols is an asset.
• Understanding of legal terminology is an asset.
• Proficiency in MS Office and Adobe Pro.

Personal Attributes

• Excellent written and verbal communication skills.
• Excellent customer services skills.
• Strong organizational and time management skills, as well as attention to detail and accuracy.
• Ability to manage multiple tasks and deadlines effectively.
• Ability to work independently and take initiative, while having the skills to collaborate as part of a team when required.
• Ability to maintain professionalism and confidentiality.
• Problem-solving capabilities.

How to Apply

Please include a cover letter and resume along with your application. In your cover letter, please clearly articulate your unique skills and experience as they relate to the role.

If you require accommodation for the recruitment process, please indicate such at the time of interview booking.

We thank all applicants for their interest in this opportunity, however only selected candidates will be contacted for an interview.

Job Type: Full-time

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Experience:

• legal assistant: 1 year (preferred)

Work Location: In person