Legal Administrative Assistant - Medical Defence/Health Law

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

Working within our Advocacy group with a focus on Health Law, the Legal Administrative Assistant will be relied upon to provide a high level of professional support to one or more professionals working within a collegial team atmosphere.

RESPONSIBILITIES

• Performing full legal administrative work of a responsible and confidential nature.
• Organizing and expediting the flow of work through the professional's practice, initiating any follow-up action as appropriate.
• Accurately preparing correspondence and legal documents with minimal direction.
• Using initiative and good judgment to relieve the professional of administrative detail.
• Preparing and organizing meeting and briefing materials for the professional.
• Maintaining well-organized files in a proprietary electronic file management platform.
• Supporting the practice group in other administrative tasks.
• Transcribing and typing legal documents and correspondence.
• Liaising between the legal professionals and various internal and external individuals, groups and clients at all levels.
• Managing the professional’s calendar including travel arrangements.
• Any other duties as required.

QUALIFICATIONS

• Relevant post-secondary education (such as a University degree or Administrative/Legal Administrative Assistant Diploma) coupled with a minimum of 5 years’ experience working in a professional environment (litigation experience is an asset)
• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
• Superior interpersonal and relationship management skills, supported by excellent written and oral communication.
• Good keyboard and dicta-typing skills are required.
• Positive, can-do attitude and excellent problem-solving skills, with the ability to overcome challenges, to work with changing priorities, and to think ‘outside the box’ when looking for solutions.
• Excellent software skills including a working knowledge of Microsoft Office Suite; Experience with document/records management or data base applications would be an asset.
• Strong organizational and time management skills.
• Capacity to work independently, as well as in a team environment.
• Ability to produce a high quality and quantity of work product, often under tight timelines.
• Able to prioritize and to redefine priorities when necessary.
• Handle stress in a business-like manner.
• Bilingualism (French/English) would be a strong asset.

Gowling WLG employees benefit from a hybrid work environment.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.