Legal Administrative Assistant - Corporate Services

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

The Gowling WLG team comprises seasoned professionals and support staff who are well-versed in Corporate Finance, M&A, and Securities. We are consistently ranked as a leading global firm in the top legal directory listings, and our dedicated legal professionals have been recognized for their experience and success in handling complex deals. From local startups to global powerhouses, we offer unparalleled expertise and efficient service that covers a full range of corporate and commercial law matters. Our team is equipped to handle everything from landmark transactions and major reorganizations to routine business filings and agreements.

Our Legal Administrative Assistant will provide dedicated administrative support to our Senior Manager, Corporate Services Operations, Corporate Services Manager and Corporate Services Clerks. The successful candidate will bring excellent attention to detail, strong organizational skills, and an interest in this area of law.

This position requires in-office attendance five days a week.

RESPONSIBILITIES

1. Organize and expedite the flow of work through the Corporate Services Department, initiating any follow-up action as appropriate;
2. Prepare legal documents, letters, memos, and other documents as required according to general precedents and instructions from the Manager and Corporate Services Clerks;
3. Use initiative and good judgment to relieve the Manager and Corporate Services Clerks of administrative detail including but not limited to accounting, file management, and diarization;
4. Manage incoming and outgoing legal materials;
5. Provide excellent client service to both internal and external clients;
6. Prepare special reports, which may include gathering and summarizing data;
7. Oversee file management including the creation, monitoring and maintenance of client files;
8. Other duties as assigned.

QUALIFICATIONS

1. Legal Administrative Assistant Diploma from a recognized post-secondary institution;
2. Genuine interest in Corporate Finance, M&A, and Securities;
3. Experience with ALF Software, Athennian Software, and Level 1 CORES accreditation would be an asset;
4. Strong interpersonal, communication, and teamwork skills;
5. Ability to handle a heavy and varied workload;
6. Strong prioritization and organization skills;
7. Advanced problem solving skills, including the ability to set priorities while dealing with conflicting and emerging priorities;
8. Strong technical skills including proficiency with Microsoft Office Suite and PDF software.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.