Legal Administrative Assistant

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

We are currently seeking an experienced, detail-oriented individual to join the Business Law department as a Legal Administrative Assistant.

RESPONSIBILITIES

1. Organize and expedite the flow of work through the law clerks and professionals' practice, initiating any follow-up action as appropriate.
2. All aspects of file maintenance, including, opening and closing files, preparing of sub-files, filing of emails, correspondence, etc., and full responsibility for the organization, filing reports and locating of manual files.
3. Use initiative and good judgement to relieve the professional and clerk of administrative detail with respect to accounting, docketing, billing, etc.
4. Assist the professional with administrative matters including scheduling meetings.
5. Liaise between the legal professional, clerk and various internal and external individuals, groups and clients at all levels.
6. Preparation and transcription of legal documents and correspondence.

QUALIFICATIONS

1. Administrative Assistant or Legal Administrative Assistant Diploma coupled with a minimum of five years’ experience.
2. Positive attitude and willingness to learn.
3. Knowledge of Microsoft Office Suite.
4. Ability to work in a team environment with a professional demeanour.
5. Strong written, oral and verbal communication skills.
6. Effective organizational, problem-solving and administrative skills.
7. Ability to multi-task and prioritize workload within a fast-paced environment.

Gowling WLG employees benefit from a hybrid work environment.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.