Legal Administrative Assistant

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

Responsible for a variety of administrative, technical and support functions for one or more individuals. This job receives some direction and guidance; most tasks and objectives are accomplished independently.

RESPONSIBILITIES

• Organizes and expedites the flow of work through the incumbent’s assigned office including initiating follow-up actions as required.
• Answers routine correspondence. Prepares and edits correspondence, reports, forms, presentations, etc.
• Organizes and facilitates meetings and special events; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; provides administrative support and follow up on matters arising from meetings or events.
• Manages routine inquiries and liaises directly with clients/suppliers to obtain or relay specific information.
• Maintains overall efficiency of incumbent’s assigned office through the development of accurate and comprehensive record keeping and retrieval systems.
• Monitors and maintains specific electronic data as it relates to lists, addresses, intranet sites, etc.
• Exercises initiative and judgment to relieve manager of administrative detail.
• Any other duties required.

QUALIFICATIONS

• Administrative Assistant or Legal Administrative Assistant Diploma coupled with a minimum of 3 years of legal administrative assistant experience.
• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner.
• Capacity to work independently, as well as in a team environment.
• Produce a high quality and quantity of work product, occasionally under tight timelines.
• Able to prioritize and to redefine priorities when necessary.
• Handle stress in a business-like manner.
• Accuracy in grammar, spelling and punctuation.
• Strong organizational skills.
• Knowledge of Microsoft Office Suite.

Gowling WLG employees benefit from a hybrid work environment.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.