Legal Accounting and Administrative Assistant

Accounting Administrative Assistant

Our Client, a well-respected and successful law firm, is looking for an Accounting Administrative Assistant to join their practice. The ideal candidate will have two years of administrative and accounting experience with top-tier organizational skills. Located in the heart of downtown Toronto, you will have easy access to some of the best places in the city and be working from a beautiful office space with a great team of professionals. Comprehensive benefits, a competitive salary, and perks are also offered. You’ll only find this kind of opportunity with Cartel. Apply now, and we’ll handle the rest!

Key Responsibilities

• Assist with accounts payable and receivable
• Distribution of cheques and payments
• Reconciliation of credit card statements
• Processing payments with Firm credit cards
• Process invoices and expense reports
• Working with the Firm’s accounting software (PC Law and Filevine)
• Maintain filing systems and accurate financial records
• Maintaining a list of upcoming deadlines requiring accounting duties
• Drafting disbursement lists, draft statements of account, trust statements, and other account-related documents
• Verifying the accuracy of various invoices and accounts payable
• Generate financial reports
• Ensuring invoices are approved and coded to the appropriate project
• Assist in the Month-End and Year-End processes
• Perform various ministry records requests and searches
• Enter data into various electronic systems while maintaining the integrity and accuracy of the data
• Respond to financial inquiries from staff
• Check completeness and accuracy of repetitive accounting documents and make corrections
• Perform other routine clerical duties, such as management of incoming mail, data entry into the firm's accounting programs, management of various office supplies, and assisting in other administrative functions as required

Qualifications

• Post-secondary education in accounting, administration, or related field
• 2+ years of administrative and accounting experience
• Knowledge and understanding of accounting processes and bookkeeping principles
• Previous law firm or legal accounting software experience an asset, but not a requirement
• Excellent interpersonal and oral communication skills internally and with clients
• Ability to multi-task
• Attention to detail and organization
• Ability to work independently and to bring a positive teamwork attitude to the workplace
• High level of integrity, confidentiality, and accountability
• Strong computer skills and software application proficiency in platforms such as Excel, Word, and Outlook

To apply, please forward your resume to Zaheeda Merali, Manager – Executive Search at aheeda@cartelinc.com