Lease Administrator

Lease Administrator

Contract Duration: Up to 2 years
Number of Positions: 1
Closing Date: 09/13/2024

Under the direct supervision of the Supervisor, Land Management, the successful candidate will be part of a highly collaborative team and participate in the procurement, development, integration and implementation of a new lease administration system solution that will enhance the management and administration of leases and other limited interest agreements within the City’s Realty Services department.

Duties and Responsibilities

Reporting to the Supervisor, Land Management, the successful candidate will:

• Work with internal stakeholders in the procurement, integration and implementation of a new Lease Administration System within Realty Services.
• Document, standardize and automate business models; process mapping for new processes and development of standard operating procedures for the lease administration solution implementation.
• Validate, perform document abstraction and input data to the lease administration solution/database as required.
• Work with vendor/solution provider to troubleshoot issues with the system solution.
• Research, develop and implement new or enhanced tools and create supporting documentation and training for the processes associated with the Lease Administration Project; update key performance indicators and metrics; monitor, report and prepare recommendations to drive efficiencies, continuous improvement and innovation.
• Conduct operational assessments/reviews to measure the efficacy of the new lease administration process and identify areas for improvement.
• Provide consultation and advice to Managers and Director as requested.
• Perform other duties as assigned or required.

Skills and Qualifications

• Post secondary degree from a recognized College or University.
• Minimum 5 years work experience in lease administration or real estate document abstraction or an equivalent combination of education and experience.
• Knowledge of various functions within a real estate department and the department's synergy with internal stakeholders such as Accounting/Finance, Legal, Property Management and Taxation.
• Document management, experience working with various lease administration systems.
• Experience in conducting research, data collection/analysis and report writing.
• Exceptional research, problem-solving and analytical skills, including the ability to abstract complex leases, licenses and other limited interest agreements.
• Strong interpersonal and communications skills, attention to detail.

Hourly Rate/Salary: $67,068.00 - $89,424.00
Hours of Work: 35
Work Location: Civic Centre
Department/Division/Section: CPS/Corporate Services Dept, CPS/Corporate Business Services Division, Realty Services
Non-Union/Union: Non Union