Language and Culture and Museum Administrator

Tk’emlúps te Secwepemc

Kamloops

CAD 60,000 - 80,000

Job description

JOB POSTING

Tk’emlúps te Secwépemc (TteS) is a fast-growing vibrant organization committed to the development and progress of its Band Members and Community. As such, the TteS invites applications from qualified, highly motivated and dynamic individuals to fill the following position.

POSITION TITLE: Language and Culture and Museum Administrator

DEPARTMENT: Language and Culture Department

SUPERVISOR: Language and Cultural Manager

TERMS: Full-Time, Permanent

REFERENCE #: 2024-087

Purpose of Position:

The Language and Culture and Museum Administrator is responsible for performing financial, administrative and clerical services for the day-to-day operations. This includes maintenance of internal financial records, such as accounts payable and accounts receivable documents, distributing relevant request forms, and filing all correspondence, documents, and reports.

The position is responsible for arranging all tours, online presentations, opening prayers, Secwepemc songs, dances, various ceremonies, cultural awareness presentations, language translations, and as needed, arts and cultural advice for the Language and Culture Department Staff, TteS Elders, and Traditional Knowledge Keepers.

Duties and Responsibilities:

The Language and Culture and Museum Administrator provides administrative, financial and clerical duties, including scheduling all Language and Culture Department tours, online presentations, opening prayers, Secwépemc songs, dances, various ceremonies, cultural awareness presentations, language translations, and as needed, arts and cultural advice. The work also involves greeting the public (95%).

Strategic Leadership:

Assist in the development and implementation of a clear vision and mandate and to establish long and short-term goals.
Serve as liaison between the Language and Cultural Educator and SD73, other schools, post-secondary institutes and other stakeholders for providing tours and online presentations.
Will serve as a liaison between the Language and Culture department and internal and external partners to host tours, online presentations, opening prayers, Secwépemc songs, dances, various ceremonies, cultural awareness presentations, language translations, and as needed, arts and cultural advice.

Financial Management:

Work with the Museum Language and Cultural Educator to schedule all educational and cultural presentations, residential school tours online presentations, and invoice the schools or organizations for submission to TteS finance department.
Schedule tours for the Museum Interpreter that are not related to SD73.
Forward any donations from schools or organizations who donate funds for Secwépemc Museum and Heritage Park, ensuring it is coded to SMHP Miscellaneous Revenue.
Review the monthly statement of income and ensure budgets are spent, making recommendations for the next fiscal year budget.
Maintain petty cash and complete daily cash reports; receive and deposit photo orders, gift shop, book sales, special events, workshops, admissions, archival fees, and donations.
Order office and gift shop supplies for the museum, process all museum purchase orders and invoices for approval, and maintain related departmental files accordingly.
Invoice internal and external partners for Language and Culture Department tours, online presentations, opening prayers, Secwépemc songs, dances, various ceremonies, cultural awareness presentations, language translations, and as needed, arts and cultural advice.

Human Resource and Administration:

Aid in developing or updating handbooks or brochures.
Provide limited supervision to contract workers, volunteers, and occasionally supervise students who are unable to attend museum tours because of special needs.

Community Relations:

Advocate the Language and Culture Department mission to external stakeholders and audiences including community organizations, schools, other museums, and educational institutes.
Maintain positive relationships with stakeholders.
Assist in establishing and implementing a marketing and communications plan that supports the SMHP brand and reputation including website content, social media accounts, media relations and printed materials.
Maintain the Language and Culture Department and Museum calendar and coordinate all programs and services.

Exhibitions, Collections and Education:

Responsible for booking the Museum facility for assorted groups and workshops.
Conduct periodic visitor surveys and prepare statistical reports for the museum.
Provide drop-in and telephone registration services for the public.
Answer and redirect all incoming telephone calls, mail, and email.
Maintain daily and monthly attendance records for visitors and contractors.

Other related duties as required (5%):

Provide administrative assistance to the Language and Culture and the Secwépemc Museum and Heritage Park Staff as needed.

Professional Certification, Education and Experience:

Administrative Assistant Certificate or Business Administrative Assistant, or Accounting Certificate.
Computerized Accounting Software Training: Accounts Payable, Accounts Receivable; Purchase Orders.
Microsoft Office Training: Word, Excel and Access.
Minimum (3) years of previous administrative assistant experience including data entry and word processing.
1 year experience in AR/AP clerk experience, or accounting clerk or finance assistant.
Previous experience working in a museum would be an asset.
Super Host or similar tourism program an asset.
Extensive knowledge of, or willingness to learn, Secwépemc culture, history, and lifestyle is required.
Fluency in the Secwépemc Language is required and/or willingness to enroll in Secwépemcstin courses.

Financial Responsibility:

Maintain petty cash and complete daily cash reports; receive and deposit photo orders, gift shop, book sales, special events, workshops, admissions and donations. This position has budget responsibility in that they must responsibly allocate funding to purchases or invoices.

Supervision or Training Duties:

This position may, on occasion, provide limited direction to term contract workers, summer student employees, and volunteers.

Skills and Abilities:

Proven experience working with, or willingness to learn, museum policies and practices.
Proven experience dealing with, or willingness to learn, the history related to Secwépemc Museum belongings.
Expertise in office equipment, such as computers, photocopiers, scanners, and cash registers.
Proven experience in bookkeeping, record keeping methods, and spreadsheet applications.
Ability to exercise courtesy and tact when dealing with children and the public.
Excellent oral and written skills.
Proven ability to handle cash.
Proven ability to set priorities and meet deadlines.
Ability to work in multi-cultural settings.

Special Requirements:

For new hires, and for those working in designated positions of trust, including those working directly with vulnerable persons, no formal offer of employment will be made until an applicant completes and passes a criminal record check-vulnerable section.
Desirable to have a Class 7 or Class 5 driver’s license.

HOURS OF WORK: Normal Day shifts – 7 hours. Non-normal shifts may be required.

PAY GRADE: $25.98-$28.70 depending on education & experience

Tk’emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.

In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights code, it is TteS Policy to practice preferential hiring for Aboriginal peoples. Candidates who wish to qualify for preferential consideration must self-identify.

Deadline for the Job posting is November 6th, 2024 by 2:00pm

Submit Job Application Form, cover letter, resume, and references

online: https://tkemlups.ca/employment/

or at our Human Resources office #200 – 330 Chief Alex Thomas Way.

Office Hours are Monday to Friday 8:00 am to 4:00 pm &

closed for lunch from 12:00 pm to 1:00 pm

We require each applicant to fill out

an online application form which can be found at: https://tkemlups.ca/employment/

Any late submissions or submissions without the job application form will not be considered.