Lands & Resources Clerk

LANDS AND RESOURCES CLERK

Shxw’ōwhámél First Nation - Hope, British Columbia

Temporarily remote

35 Hours per week - Full-time- Permanent with benefits

Hourly wage: $23.00

Posting Date: March 01, 2022

Open until: position filled

Shxw’ōwhámél First Nation requires the services of a Lands and Resources Clerk to work under the supervision of the Lands Manager. The Lands and Resources Clerk is responsible for providing day-to-day administrative and clerical support to the Lands department. This position performs a wide variety of administrative support, reception, and information services, all of which contribute to the efficient and professional operation of the Lands department.

Duties & Qualifications Include:

• Reports to the Lands Manager
• Experience with MS Word, Excel, Outlook
• Experience with Google Earth, GIS, GPS and other mapping software
• Read, interpret, catalogue and maintain air photography and satellite images
• Demonstrate strong organizational skills, detail-oriented, and ability to multi-task in a dynamic working environment
• Ability to be both a team player and work well independently with little or no supervision
• Proven ability to establish rapport with all educational and occupational backgrounds
• Willing to attend training workshops
• Willing to work evenings and weekends
• Manage records of taxation, land use agreements, and contracts
• Maintain the Shxw’ōwhámél Lands Department inventory database
• Must be able to provide a current Criminal Record Check
• Responsible for answering phones, responding to voice or e-mail messages, and sending and receiving faxes with ICS, NRCan, Surveyors, Lawyers, other external agencies, staff, and public
• Maintains Individual Land Holding files and Lawful Possessor Report files to ensure they are kept current and accurate
• Maintain and enhance the current Lands Department filing system and database
• Under the direction of the Lands Manager, prepares legal documents such as leases, addendums, etc.
• Preparation of drafting documents requested by individuals such as land transfers and right of way agreements as directed by the Lands Manager
• Assists Lands Manager with the provisions of information and materials as requested by lawyers or outside agencies such as parcel abstracts, lease payments owing
• Records the receipt of all registered documents and distributes to locates and lessees as appropriate
• Provides support to committees; recording and transcribing minutes, preparing agenda packages and arranging logistics of meetings
• Assists in meeting deadlines for various tasks and in the planning of events and workshops as required

Knowledge and Skills:

• Knowledge of Sto:lo and Tiy’t territory and traditions
• Knowledge of Land code, office terminology, procedures, and equipment
• Excellent oral and written communication skills
• Excellent public relations, including an appreciation of the need for confidentiality, tact, and discretion
• Comprehensive knowledge of the Indian Act and Regulation as they pertain to the administration and management of Indian Reserve Lands
• Ability to identify, evaluate, and correctly interpret evidence relating to interests in, title to and status of reserve land; draft and submit land instruments for approval and registration; conduct encumbrance checks in ILRS; identify appropriate Indian Act legislation as it relates to instrument type and purpose
• Ability to use ICS land registry system to conduct encumbrance checks in ILRS/External agencies
• Ability to verify membership as it relates to land management (e.g., estates, allotments, transfers)
• Experience preparing meeting agendas, minutes, letters, and memos accurately
• Attention to detail and proofreading skills
• Filing and document organization
• Ability to analyze, interpret and apply basic contract law
• Ability to identify and interpret the Lands Management Manual
• Ability to read and understand Canada Lands Survey Records (CLSR) and Regional Survey of BC

Requirements:

• Enrollment or completion of the First Nation Lands Management Program
• Post-secondary Education (two (2) years) – graduate in Office Administration, or an acceptable combination of education and experience
• High level of computer and word processing skills
• High level of clerical skills; good knowledge of acceptable office practices
• Excellent public relations skills, including an appreciation of the need for discretion and a professional and informed approach with the public
• Ability to build and foster relationships with staff, families, Si:yá:m Council, volunteers, and community resources
• Sensitivity to Indigenous issues
• Valid BC Driver’s License