Job ID #30975: Receptionist - Dental Clinic

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID #30975: Receptionist - Dental Clinic
• Union: CUPE Local 5167
• Job Description ID #: 5463
• Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on April 23, 2025.
• Duration: This vacancy is for a period of up to 18 months.
• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

SUMMARY OF DUTIES

Reporting to the Supervisor, Dental Services provides reception and clerical support contributing to the successful operation of the Dental Clinic.

GENERAL DUTIES

1. Receives patients in the Dental Clinic.
2. Maintains client relations in a professional and courteous manner by providing excellent customer service via phone, electronic and in-person contact.
3. Performs clerical duties using Microsoft Office, OSCAR, OHISS and ABELdent.
4. Works professionally and collaboratively with other Public Health programs.
5. Books appointments for patients.
6. Provides assistance to clients by assisting with registrations and paperwork.
7. Maintains an inventory of reception related materials and supplies.
8. Maintains an accurate and up-to-date hard copy and electronic filing system.
9. Maintains and logs secure supply of bus tickets, parking tickets and taxi slips.
10. Compiles and maintains accurate daily and monthly statistics for Dental Clinic.
11. Serves as a member of Divisional and Departmental committees as required.
12. Performs other duties as assigned which are directly related to the responsibilities of this position.
13. Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

QUALIFICATIONS

1. Previous dental office reception experience required normally acquired through a combination of education and related work experience.
2. Previous work experience and/or education in the dental field required.
3. Demonstrated ability to communicate with patients, parents and the public with tact and patience and redirect calls and enquiries as appropriate.
4. Highly developed customer service and interpersonal skills. Proven ability to deal with people in a difficult situation.
5. Demonstrated ability to work collaboratively and cooperatively with an inter-disciplinary team of health professionals.
6. Experience in a computerized environment. Demonstrated ability working with Microsoft Office XP (Microsoft Outlook, Word and Excel). Working knowledge of OHISS and ABLEdent would be considered an asset.
7. Demonstrated ability to maintain an efficient filing system, hard copy and electronic in order to access information quickly and efficiently.

NOTE: The successful candidate will be required to provide immunization records, which may include TB testing prior to the start of employment to meet the requirements of the Staff Immunization and Surveillance Policy and Procedure.

Disclaimer: Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms: The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.