Job ID #30783: Project Manager, Contracts

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason

• Job ID #30783: Project Manager, Contracts
• Union: Non-Union
• Job Description ID #: A14282
• Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on January 29th, 2025.
• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

Reporting to the Manager, Strategy & Quality Improvement, the Project Manager, Contracts - CHH, will contribute to a dynamic team of professionals and be responsible for all aspects of service contract development through investigation, design of contracts and alignment to budget. Responsible to write contracts, approve contractors and ensure compliance of all areas of service contracts.

GENERAL DUTIES

The Project Manager shall be responsible for following project management best practices, project plan development and project resource planning.

Integrates all aspects of project management into a comprehensive and cohesive project plan and schedule by:

• development of terms of references including defining project scope;
• identification of project risks and develops strategies to minimize potential impacts;
• identification of project tasks;
• estimation of costs;
• development of project schedules;
• identification of milestones and budget;
• identification of project resources and skill requirements;
• determining allocation of financial resources to project tasks, recommend future budget appropriations;
• transition and roll out.

The Project Manager shall manage project funding, monitor budgets and maintain schedules with the ultimate goal of delivering within budget scope.

Coordinate the request for proposal (RFP) and request for quotation (RFQ) processes. Review and evaluate proposal submissions, recommend selection of consultants and administer contracts.

Interpret and review designs and plans, specifications and tender documents to ensure compliance with legislative and code requirements including special provisions.

Prepare detailed design, presentation drawings, tender documents and specifications for less complex projects as required.

Conduct project procurement through the City Procurement or CHH to ensure all contract documentation is in place prior to construction such as WSIB, Liability Insurance, Performance Bonds, Permits, etc.

Responsible for presenting and receiving Tender Evaluation Committee (TEC) approval, initiating the purchase order and project start up.

Provide contract administration on contracts by performing concise on-site inspections, review construction schedule and ensure contractor site meetings are conducted. Ensure standards, quality and safety measures are adhered to, deficiency lists and all work is complete and correct.

Review and approve invoices, progress payments to ensure accuracy; authorize progress payments and release of contract holdbacks. Review and provide acceptance of substantial and total completion.

Develops and monitors project work, plans and schedules through control of project scope, cost, quality, documentation, as well as through stakeholder management, risk monitoring, and vendor contract administration.

Researches, investigates, evaluates and makes recommendations on new business processes that align with Division strategies/standards, and provide optimum solutions. Prepares budget and operational impact analyses and provides recommendations and supporting documentation based on process information.

Acts on behalf of the Division on assignments as required.

Prepares oral and written presentations to management and reports regularly on the status of projects, milestone achievement and change management. Prepares recommendations and outlines preferred courses of action.

The Project Manager will promote teamwork, provide clearly-defined goals and objectives, function as a mentor to staff, motivate, coach and provide advice on project issues and problem resolution.

Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Performs other duties as assigned, which are directly related to the responsibilities of the job.

QUALIFICATIONS

• Demonstrated competence in service contract development for social housing project management, process improvement, business planning, business analysis, fiscal management, performance measurement and evaluation, normally acquired through a degree in business, public administration or related Social Housing experience or discipline pertinent to the job functions.
• Significant previous experience in Project Management including demonstrated knowledge of the practices of service contract administration. Comprehensive working knowledge in building construction, contract administration and specification coordination.
• Considerable experience and knowledge of all aspects of the tendering process including budget funding, tender award limits, bonding requirements, WSIB and liability insurance requirements, code restrictions, and safety regulations.
• Strong project management skills with attention to detail involving coordinating, reporting and tracking tendering documents gained through practical experience.
• Demonstrated exceptional interpersonal skills including proven customer service skills required to manage partnerships with multiple stakeholders.
• Demonstrated ability to provide leadership in multiple and competing priorities.
• Thorough knowledge and understanding of the statutes, regulations and bylaws affecting the department/section.
• Must possess and maintain a valid Class “G” Driver’s Licence and provision of vehicle for use on the job.

THIS POSITION REQUIRES A VALID CLASS "G" DRIVER'S LICENCE AND PROOF THEREOF IS REQUIRED AFTER HIRE.

THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE.

Disclaimer:

Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms:

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.