International Education Officer - Limited Term

International Education Officer - Limited Term

Tracking Code: req1396

Faculty/Department: Office of the Registrar

Number of Positions: 1

Appointment Type: Limited Term 18 Months

Hours of Work: 35 hours per week

Salary Range: Level 8 - Starting Salary, Step 1 $69,288

Posting Date: November 14, 2024

Closing Date: November 27, 2024

Job Summary: This position advises the University community and international partners regarding the policies and procedures surrounding international research, program, and exchange partnerships for faculty, students, and staff. This position supports the Manager and Director in sourcing and implementing international partnerships for the University and is responsible for administering records management for international partnerships. This position provides backup support on immigration and student services for international students.

Responsibilities/Accountabilities:

1. Establishing International Partnerships
   • Assists in sourcing and implementing partnerships for Ontario Tech University based on rankings, programs, and desirability of location that will benefit the internationalization efforts at Ontario Tech with regards to faculty, staff, and student mobility.
   • Seeks funding opportunities for international student exchanges.
   • Assists in organizing inbound and outbound international delegations.
   • Advises on appropriate members of Faculties to attend delegations.
   • Coordinates and books the campus tours for delegations and any refreshments needed for the visit.
   • Coordinates the purchasing and organization of gifts for delegations.
   • Facilitates communication between Ontario Tech, the incoming delegates, and internal parties to ensure that an agenda is communicated and the visit is clearly laid out.
   • Processes invitation letters when required.
2. International Mobility Programs
   • Provides support for outbound and inbound student mobility inquiries.
   • Maintains records of faculty/staff and student mobility and scholarships.
   • Liaises between the International Office, the faculty, and students regarding mobility programs.
   • Develops and maintains internal procedures around mobility.
   • Assists with applications for funding for outbound and inbound student mobility.
   • Consults all affected areas across the university on possible policy and procedure changes that could improve mobility programs.
   • Provides support for outbound students with departure sessions and information on funding availability.
   • Acts as the first point of contact for students while on mobility and travels with students when required.
   • Develops and implements summer student exchange programs/camps at Ontario Tech for students from various countries that include housing, meals, academic and/or English-language programming, and cultural events.
   • Holds information sessions virtually and on campus as needed on faculty and student mobility.
3. Records Management of International Agreements
   • Maintains a database of international partnerships.
   • Processes the sign-off forms and facilitates the signing of the agreements after approval by the Manager, International.
   • Maintains and updates the list of partnerships on the international website and internal sites.
   • Communicates the agreement list with other departments who inquire or need current partnership information such as Student Life, Registrar's Office, or the Faculties.
4. International Office Projects
   • Assists in work on projects that relate to the internationalization of Ontario Tech as required – specialized grant applications, surveys, communication on the International Office to the campus community – website updates, social media, etc.
5. Student Development and Support
   • Provides advice to faculty, staff, visiting scholars, and students on visa and immigration issues, Study Permit-related issues, Work permits, Co-op, Post-graduate work program (PGWP).
6. Provides Backup Support for Visiting Scholars
   • Reviews and processes all incoming visitor scholar requests including verification corrections, missing documentation, and invitation letters, liaising with researchers and faculty on submissions for clarification, corrections, and missing documentation. Provides guidance to stakeholders (researchers, GPSs, EAs, VSs) on process, inquiries, and issues.
   • Requests Offer of Employment Number through IRCC portal and manages budgetary transactions.
   • Liaises with internal and external partners (e.g., International Education on incoming VS scholarship recipients (ELAP, QES), UHIP, MITACS on incoming scholarship recipients).
   • Maintains all records pertaining to the portfolio including all past, current incoming visiting scholars, documentation, Access Database, and Banner.
   • Liaises with all visiting scholars before arrival, meets with VS upon arrival for proof of documentation (work permit, passport), setup of Banner ID, IT, and email. Consults all affected areas across the university on possible policy and procedure changes that could improve service for visiting scholars.
   • Assists with the application for funding for outbound and inbound visiting scholars when necessary.
   • Assists with and sources international partnerships that will benefit visiting scholars.

Required Skills:

• Excellent computer skills including: Microsoft Office (Word, Excel, PowerPoint) and internet applications.
• Demonstrated presentation and facilitation skills; and the ability to communicate with a diverse population.
• Ability to work independently and in a collaborative team environment.
• Initiative, organizational, and time management skills.
• Strong judgement, flexibility, and adaptability.
• Demonstrated ability to establish and maintain collaborative relationships.

Required Education:

• Completion of a university program consisting of four academic years.
• Being registered and in good standing as a Regulated International Student Immigration Advisor (RISIA) or Regulated Canadian Immigration Consultant (RCIC) is a requirement. If the incumbent does not have this accreditation, he/she must be prepared to take this certification.
• An equivalent combination of education and related experience may be considered.
• Verification of academic credentials may be required.

Required Experience:

• Over 3 years and including 5 years.
• Experience providing support and/or advising services to international students in a post-secondary setting.
• Experience in a professional or para-professional role developing programs.
• Experience in program evaluation and assessment.
• Experience working with students of diverse backgrounds and/or substantial international experience.
• Training and/or demonstrable experience in intercultural communications and competency development.
• An equivalent combination of education and related experience may be considered.

Knowledge:

• Ability to provide quality, student-centered, ethical advising.
• Excellent research, analytical, and writing skills.
• Strong interpersonal skills.
• Understanding of university policies and procedures.

How to Apply:

Interested candidates should submit in electronic format a covering letter and their resume. Applications will be accepted until November 27, 2024, or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.

This position falls within the bargaining unit represented by the Ontario Public Service Employees Union (OPSEU) and will be subject to the terms and conditions of the collective agreement between the university and the OPSEU. To the extent that policies are not included in the collective agreement, employment will also be governed by the university’s policies, which may also be found on our website https://ontariotechu.ca and which may be amended from time to time.

Ontario Tech University is actively committed to equity, diversity, inclusion, indigenization, and decolonization (EDIID), and welcomes applications from all qualified candidates, while especially encouraging applications from First Nations, Metis, Inuit peoples, Indigenous peoples of North America, racialized persons, persons with disabilities, and those who identify as women and/or 2SLGBTQ+. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents, Indigenous Peoples in Canada, and those eligible to work in Canada will be given priority.

Ontario Tech University respects people's different needs and therefore will take all reasonable steps to ensure accommodation for applicants where appropriate. The University is also committed to ensuring that confidentiality is maintained throughout all aspects of the recruitment cycle.

If you require accommodation, please contact Julie Day, Health and Disability Management Specialist. For more information about the university's policies for accommodating employees with disabilities please review the university’s Accessibility Policy.

The university acknowledges the lands and people of the Mississaugas of Scugog Island First Nation, which is covered under the Williams Treaties. We are situated on the Traditional Territory of the Mississaugas, a branch of the greater Anishinaabeg Nation which includes Algonquin, Ojibway, Odawa, and Pottawatomi.

Job Location: Oshawa, Ontario, Canada

Expected Start Date: 1/13/2025

Expected End Date: 7/15/2026