Intermediate Specialist, Student Recruitment - AMS

Intermediate Specialist, Student Recruitment - AMS

Intermediate Specialist, Student Recruitment - AMS

Apply locations: Ottawa, ON Main Campus

Time Type: Part time

Posted on: Posted 3 Days Ago

End Date: March 10, 2025 (7 days left to apply)

Job Requisition ID: JR20878

Job Type: Employee

Duration in Months: 26

Job Family: Student Recruitment

# of Open Positions: 1

Faculty/Service - Department: AEL-AMS Laboratory, Department of Earth and Environmental Sciences

Campus: Main Campus

Union Affiliation: N/A

Date Posted: February 27, 2025

Applications must be received BEFORE: March 10, 2025

Hours per week: 17.5

Salary Grade: Non-Union Grade NC7 - 35 hrs

Salary Range: $81,771.00 - $101,486.00

Position Purpose: Contribute to the development and growth of the André E. Lalonde (AEL) facility by conceptualizing and executing liaison and recruitment activities which project a positive image of the facility in order to maximize outreach and attract a high caliber of students. Organize and lead promotional and recruitment events and campaigns, generate web content and develop communication plans to project a positive image, promote the brand and increase the visibility of the facility. Act as resource person to employees of the facility on inquiries related to communications to ensure compliance with established policies and standards.

This scientific liaison position is part-time (50%) and will be based at the Andre E. Lalonde AMS and Environmental Radioisotope Laboratory, part of a CFI-funded national laboratory specializing in applications of environmental radioisotopes. A background in Earth or Environmental Sciences is advantageous. The candidate must be able to communicate scientific knowledge and laboratory activities clearly to attract new clients and students to the facility.

In this role, your responsibilities will include:

• Liaison activities: Plan and coordinate visits with future students, parents, and guidance counsellors to promote programs, achievements, and ongoing activities of the faculty and/or the university. Act as a resource person for inquiries pertaining to program requirements and university services with the objective of increasing the visibility and appeal of the program for future students.

• Events management: Conceptualize and execute events for student recruitment and other special events in order to project a positive image of the faculty and/or the university. To this end, form and chair event planning committees, identify elements and timelines, monitor and communicate progress. Develop event budgets and ensure that all activities take place within budget limitations.

• Promotion: Promote events to target audiences to maximize outreach and participation. To this end, conceptualize and develop promotional material, maintain strong relationships with key contacts at secondary schools and other postsecondary institutions and at government agencies, develop a student ambassador program and facilitate its activities.

• Quality assurance: Develop performance indicators and monitor performance by executing consultations and surveys in order to maximize the effectiveness of liaison and recruitment activities of the sector. Analyze results and make improvements to optimize the use of recruitment and advertising tools.

• Trends and needs analysis: Initiate and execute market research studies and analyze results to identify priorities and critical paths for all recruitment and liaison activities and to recommend new initiatives.

• Communications: Develop and execute an annual communications plan that supports the sector’s communications needs for various internal and external target audiences, contributing to the strategic plan and the brand of the sector. To this end, write content for annual reports, news bulletins, brochures, speeches, web, social media and press releases and coordinate translation.

What you will bring:

• Knowledge of communications principles normally acquired through a postsecondary degree in a related discipline or an equivalent combination of education and work experience.

• Minimum 3 years of demonstrated experience in a similar role. Knowledge of web accessibility guidelines and experience in their application.

• Advanced knowledge of computer systems and software including graphic design and web applications, spreadsheets, databases, Internet and e-mail.

• Experience giving presentations to large groups in both official languages.

• Experience in event planning and organization.

• Experience managing projects.

• Strong public relations, interpersonal and communication skills.

• Strong organizational skills.

• Ability and availability to occasionally travel outside of the city to facilitate recruitment activities, and to work outside of normal office hours.

• Spoken and written proficiency in English is required. Proficiency in both official languages would be an asset.

Key Competencies at uOttawa:

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.