Intermediate Accountant

Job Title: Intermediate Accountant

Anticipated Start Date: July 2, 2025

Reports to: Controller & Human Resources ("HR") Assistant & CFO/Business Manager & Director of HR

Vancouver Talmud Torah is an Early Childhood to Grade 7 Jewish community day school fostering Jewish identity and literacy with a strong emphasis on producing students who will engage the world through Jewish values. Rigour, excellence, innovation and creativity are integral to the learning experience at VTT. Our school serves families from a diverse range of Jewish backgrounds and religious practices. We are Western Canada's largest Jewish community day school and have more than 100 years of experience!

Purpose:

The Intermediate Accountant is an integral part of the Finance team. Reporting to the Controller & HR Assistant & CFO/Business Manager & Director of HR, their role is to process payments, verify and reconcile invoices in a timely manner, maintain accounts receivable and ensure all accounts are accurate and up to date for payments. The successful candidate will also be responsible for reconciliations, assisting with monthly journal entries, budgeting and audits. This role is very hands-on and requires a strong understanding of accounting principles and the ability to work both independently and as part of a team.

Core Accountabilities:

Accounts Payable:

• Charges expenses to accounts by reviewing invoices, obtaining appropriate approvals and reviewing and updating expense reports.
• Reviews purchase orders, invoices, employee claim forms and cheque requisition for appropriate supporting documentation, approvals and account allocation.
• Managing the School's credit cards and performing reconciliations.
• Calculating and recording prepaid portions of an expense where applicable.
• Preparing and processing cheques.
• Prepares payment batch with supporting documents for appropriate signing authorities.
• Posting transactions to journals, ledgers and any other records.
• Updating & maintaining teacher supplies budgets.
• Voiding and reissuing payments when necessary.
• Monitor accounts to ensure payments are current and up to date; creates and maintains vendor records in the accounting system.
• Investigating and resolving invoice discrepancies or other issues by carrying a proactive attitude in preventing any overdue invoices.
• Corresponding, resolving, and responding to vendors, employees, and Budget Managers with respect to inquiries and account issues related to invoices, payments, Purchase Orders, expense reports, and monthly budget sheets.

Accounts Receivable:

• Enter customer and account data into accounting system, Salesforce program and electronic customer files.
• Verify entered customer and account data by reviewing, correcting, deleting, or re-entering data, purging files to eliminate duplication of data.
• Assist in invoicing customers.
• Assist in A/R aged trial balance analysis to ensure payments are not missed and create a list of people who have not made payments and advise Accounting Manager.
• Inform clients of overdue accounts and amount currently due, attempt to collect payment.
• Follow-up by phone for returned payments.
• Record cash receipts and make bank deposits, process credit card payments.

General:

• Maintain filing system for both paper and electronic copies.
• Maintaining and updating a variety of Google Sheets to keep track of monthly and year to date spent by all departments.
• Creating new GL accounts as needed and keeping all accounts in QuickBooks clean with no duplicates.
• Creating and posting month end journal entries for accrued expenses and account reallocations.
• Assisting the Controller & HR Assistant in month end.
• Supporting in financial analysis, tax information and annual audit of financial statements.
• Generating reports, reconciliations, statements and other duties for internal use.
• Assist the Controller & HR Assistant on various reconciliations.
• Assist in supervision duties as needed (i.e. playground/lunch supervision).

What you offer VTT:

• A degree in Accounting, Finance, Economics or a related field is preferred.
• In process of pursuing CPA designation is preferred.
• 2-5 years of accounting experience, preferably in non-profit.
• Excellent communication, teamwork, organization, problem solving and time management skills.
• Proactive attitude - persistence in obtaining relevant receipts and approvals from department heads.
• High level of proficiency with using Microsoft Excel and other Microsoft Office products is an asset.
• Experience with using an accounting system (e.g. QuickBooks).
• Basic knowledge of internal controls.
• High level of attention to detail.
• Excellent analytical and problem-solving skills.
• Ability to work under pressure and meet deadlines, with excellent multi-tasking skills while maintaining accuracy in work.

Other "Must-Haves":

• Respect, dignity and inclusion for all members of the community.
• Collaborative mind-set and courageous approach to adversity.
• Demonstrated communications skills (oral and written).
• Ability to plan to ensure most efficient task completion outcomes.
• Creative "out-of-the-box" thinker.
• Flexible and adaptable and embraces change.
• Ability to handle confidential information with the utmost professional integrity.
• Proven work ethic with utmost integrity.
• Enthusiasm, eagerness and genuine interest in all aspects of the school's success.
• Self-awareness, with a desire for constant self-improvement (goal-oriented).

What VTT offers:

• Upon passing a 3 month probationary period, extended health & dental, disability, RRSP matching.
• Paid Jewish holidays including 2 weeks winter break, 2 weeks Passover (spring break), 2 weeks vacation (increasing to 3 weeks after 5 years of service).
• Discounted health club membership at the JCC.
• Festive staff social gatherings and catered meals to mark and celebrate special occasions.