Integrated Health Information Associate

Alexandra Hospital, Ingersoll and Tillsonburg District Memorial Hospital are actively seeking applicants for an Integrated Health Information Management Professional position. "Integrated" means that the successful incumbent will work at both hospital sites.

The Health Information Associate supports the Health Records processing functions and other clerical duties within the Health Records Department.

Key Responsibilities:

• Answer department telephone and respond to enquiries.
• Ensure all patient charts signed out of department are returned from external locations and are stored back in correct place.
• Coordinate filing of Inpatient, Day Surgery, Emergency, Outpatient charts/late reports.
• Print list from Cerner to verify that all discharged charts from Clinics and Day Surgery cases have been received in the department.
• Pull charts requested by nursing units and deliver chart to unit.
• Pull lists of charts for audits or month end processing.
• Create new patient chart if no current file folder or if current chart is too large.
• Retrieve old charts stored in Health Records storage area in basement.
• Release patient information in response to the following types of requests; circle of care, workplace safety insurance board (WSIB) and personal requests in accordance to Hospital polices. Document requests in Correspondence Log.
• Track and Record Release of Information Statistics.
• Prepare and distribute incomplete chart letters to the physicians on a monthly basis.
• Track and move death charts to the Health Records storage area in basement.
• Co-ordinate and assist with the Health Records Retention and Destruction processes.
• Complete daily audit, monitoring and providing feedback to external transcription company.
• Subject Matter Expert for the program Deliver Health.
• Respond to inquiries from Physicians regarding Dictation procedures.
• Make corrections to transcribed documents.
• Track and record monthly transcription statistics.
• Subject Matter Expert for XR Printing.
• Attend department meetings.
• Other duties as assigned by the Manager, Health Information and Privacy.
• Audit electronic emergency encounters to ensure proper documentation.

Qualifications:

• Medical Office Assistant Diploma or equivalent program that includes Medical Terminology and Microsoft office education.
• Minimum of one (1) year experience.
• Able to participate and contribute as a team member.
• Strong interpersonal communication skills.
• Able to coordinate multiple priorities and adapt to changing priorities.
• Able to meet deadlines.
• Excellent computer skills, including proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Other pertinent conditions:

• Must be available to work all shifts as required, which may include; weekends, stat holidays, day and evening shifts.
• Salary as per the Non-Union Salary Schedule ($26.06 per hour to $30.44 per hour)

Applying to this Position:

If you meet the above qualifications and are interested in applying for the above position, please click on APPLY NOW and submit a resume detailing your qualifications.

We thank all applicants, however, only those being considered for an interview will be contacted. Alexandra Hospital Ingersoll (AHI) and Tillsonburg District Memorial Hospital (TDMH) are equal opportunity employers and we value the importance of diversity and dignity in the workplace. We are committed to developing inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted by AHI/TDMH regarding a job opportunity, please advise prior to the interview if you require accommodation and we will work with you to make appropriate arrangements.