Infrastructure Management Asset Coordinator

Contract Duration: Up to 18 months
Number of Positions: 1
Closing Date: 12/27/2024

Job Summary

The successful candidate will provide administrative and technical support as a key member of the Park Development Section.

Duties and Responsibilities

• Under the direction of the Team Leader, Capital Planning will provide administrative and technical support as a key member of Community Services, Capital Planning Team within the Park Development Section;
• Coordinates the asset renewal program to inform the Capital Budget process;
• Provides testing to ensure data and reporting quality;
• Leads the Asset Condition Assessment Process including scheduling, monitoring and validating data to update the Asset Replacement Model;
• Researches, develops and implements initiatives associated with the Divisional IT Strategy and assist with the implementation of initiatives;
• Promotes the LEAN program in identifying gaps in system functionality to Park, Forestry & Environment business processes;
• Monitors and manages park facility inventory, history and data structure in Infor Public Sector 8 for Community Services, Parks, Forestry & Environment Division;
• Performs asset inventory updates including playground equipment, pedestrian bridges, sport fields, courts, multi-use ramp facilities, trails and park furniture as required;
• Develops new Park Asset inventory types;
• Coordinates TCA (Tangible Capital Asset) data collection and reporting requirements;
• Assists with the Service Request reporting process;
• Manages Park Pedestrian Bridge condition assessment program including data collection, assessment updates, budget forecasting, adhoc inquiries and reporting.

Description

• Process mapping and identification of business process changes required to go forward;
• Development and update of Standard Operating Procedures for Asset management;
• Works with Infor Public Sector Enterprise to define reporting processes and best practices, security needs, roles, filtering of current and new data;
• Familiarity with MS Office, INFOR (IPS 8) Enterprise, ESRI Collector, and Micro-Station software programs (AutoCAD) is an asset;
• Coordinates Park Utilization Program including data collection, maintenance, assessing new locations, installation of user counters, calibration and reporting. Provides benchmarking in asset management processes in other Departments and organizations;
• Researches and drafts responses to public inquiries;
• Manages the Capital Budget Request process and assists with the development of forecasting and cost estimates for the budget submission;
• Provides updates and reporting on the section’s master project listing;
• Performs an analysis of Project Tenders to develop an elemental costing database for use by project managers;
• Assists with the Time Tracking monitoring and reporting processes;
• Assists in training staff on processes and development of “how to” manuals;
• Monitors and maintains data and spot check for use/updates - data quality assurance/control;
• Works closely with Team Leader, Capital Planning and with staff throughout division;
• Works cross departmentally to ensure coordination with other department processes and procedures;
• Experience in the coordination of facility capital budgets and forecasts;
• Experience in developing capital projects scope, budget and schedule;
• Experience with Park Asset inventories and condition assessments;
• Demonstrated ability to identify strategic issues and recommend long term solutions;
• Superior leadership, project management, relationship building, and communication (verbal and written) skills is required;
• Proven ability to facilitate groups, lead a team and to work independently;
• Must have a valid driver’s license and access to a vehicle;
• Experience with the management of inventories, datasets and analytical reporting is an asset;
• Prepares and presents presentations and reports to various levels of staff;
• Performs other duties as assigned.

Skills and Qualifications

• Post-secondary education in Business, Finance or related field with 3 to 5 years of comparable work experience in asset management or facility planning;
• Project Management Professional (PMP) certification by the Project Management Institute (PMI) would be an asset;
• Institute of Asset Management certification (IAM) would be an asset;
• Must have advanced skills in Excel, Word, PowerPoint and SharePoint;
• Advanced knowledge of database management and ESRI or equivalent Mapping software;
• Understanding of Parks and Parks operating procedures;
• Strong commitment to client service and quality standards;
• Ability to work with detailed material and maintain accuracy;
• Solid interpersonal skills, writing and presentation skills are also required;
• Valid driver’s license with access to a vehicle is required;
• May be required to work flexible hours.

Hourly Rate/Salary: $76,313.00 - $101,753.00
Hours of Work: 35 hours
Work Location: Civic Centre
Department/Division/Section: CMS/Community Services Dept, CMS/Parks, Forestry & Environment, Park Development
Non-Union/Union: Non Union

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion

The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Accommodations

The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.